Assistant / Secretary

Schaeffler • Wooster, OH

31d • Onsite

About The Position

Schaeffler is a dynamic global technology company with a long history of private ownership. As a partner to major automobile manufacturers, as well as key players in the aerospace and industrial sectors, they offer many development opportunities. This role provides autonomous administrative support for a dedicated team or Manager in the organization. The position involves organizing the office, optimizing procedures, and managing communications. It also includes handling administrative requests, scheduling appointments, taking minutes, and managing time and travel. The role requires coordination with other departments and maintaining relationships with external parties. Additionally, the Assistant/Secretary will create and update records, prepare reports, and ensure accuracy and confidentiality of information.

Requirements

• Relevant educational background or vocational training in administration, office management, or a related field.
• 1 to 3 years of experience as an administrative assistant, secretary, or in a similar role.
• Strong proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills, with the ability to work independently and manage time efficiently.
• Effective communication skills, both written and verbal, for handling internal and external correspondence.
• Familiarity with maintaining records and databases, ensuring accuracy and confidentiality of information.
• Good interpersonal skills to coordinate with different departments and maintain professional relationships with external partners such as suppliers, customers, and authorities.
• High level of discretion and reliability in handling sensitive information.
• Applicants must be authorized to work in the US without employment visa or other sponsorship.

Responsibilities

• Provide autonomous administrative support for a dedicated team or Manager in the organization.
• Organize the office, assist to optimize procedures, sort and distribute communications (i.e. inbound/outbound correspondence, visitors, effective information flow).
• Handle administrative requests and queries, and organize/schedule appointments, plan meetings and take minutes.
• Take over time and travel management, and/or travel expenses for team members or Manager.
• Coordinate with other departments, and/or maintain relationships with external parties as involved (i.e. suppliers, customers, authorities).
• Create and update records to ensure accuracy and validity of information, and assist in the preparation of qualified reports or presentations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed