Assistant City Secretary

City of Bastrop•Bastrop, TX

6d•Onsite

About The Position

The City of Bastrop is seeking a highly organized, detail-oriented, and customer-focused professional to serve as our next Assistant City Secretary. This position is ideal for someone who is passionate about public service, municipal government, and ensuring transparency, accountability, and excellence in local government operations. As the Assistant City Secretary, you will play a vital role in maintaining the City's official records, supporting City Council meetings, administering records management programs, coordinating public information requests, and ensuring compliance with applicable state laws and municipal procedures. Working closely with the City Secretary, you will help preserve the integrity of the City's official records while providing exceptional service to City Council, City staff, and the public. If you thrive in a collaborative fast paced environment, possess exceptional organizational skills, and take pride in accuracy, professionalism, and customer service, we encourage you to apply and become part of a team dedicated to serving the Bastrop community with excellence.

Requirements

High School diploma or GED equivalent
Three (3) years of progressively responsible municipal government experience; Or an equivalent combination of education and experience.
Must possess a valid Texas Driver’s License with an acceptable driving record throughout employment.
Complete National Incident Management (NIMS) training.
Strong customer service skills and professionalism.
Strong written and verbal communication skills.
Effective public speaking and presentation skills.
Excellent organizational and time management abilities.
Experience maintaining confidential records and official documents.
Knowledge of records management principles and document retention practices.
Knowledge of Rosenburg's Rules of Order for meetings.
Knowledge of municipal election laws and procedures.
Ability to interpret and apply federal, state, and local laws, regulations, policies, and procedures regulating city government.
Proficiency with Microsoft Office applications and electronic records management systems.
A commitment to professionalism, integrity, and outstanding public service.

Nice To Haves

Bachelor’s Degree in Business Administration, Public Administration, or related field is preferred.
Certification as a Notary Public is preferred, or the ability to obtain within six (6) months of employment.
Texas Registered Municipal Clerk (TRMC) certification is preferred, or ability to obtain within a specified time frame.
Experience in municipal government, City Secretary/Clerk operations, records management, public meetings, municipal election laws, or local government administration is highly desirable.

Responsibilities

Assist the City Secretary in the daily operations of the City Secretary's Office and serve as Acting City Secretary during the City Secretary's absence, as assigned.
Support City Council, Board, and Commission meetings by preparing agendas, meeting packets, official notices, ordinances, resolutions, contracts, minutes, and other official documents.
Assist with the preparation, recording, transcription, publication, and maintenance of official meeting records while ensuring compliance with the Texas Open Meetings Act.
Administer the City's records management program, including electronic document management, records retention, and authorized records destruction in accordance with Texas law.
Maintain official records, technical files, and the City's Code of Ordinances.
Coordinate public meeting notices, legal postings, and official publications.
Assist with the administration of municipal elections, including candidate filings, election notices, ballot preparation, early voting coordination, and canvassing procedures.
Process requests under the Texas Public Information Act.
Review and process City licenses and permits.
Conduct research and prepare reports, correspondence, and administrative documents.
Assist with departmental budgeting, special projects, and administrative initiatives.
Maintain confidential files, calendars, correspondence, and departmental records.
Provide notary services for official City business and the public.
Provide exceptional customer service by responding to inquiries from City Council, City staff, residents, and representatives of local, state, and federal agencies.
Resolve customer service concerns with professionalism, discretion, and sound judgment.
Provide administrative support, including mail processing, supply ordering, reception coverage, and other office functions.
Perform other related duties as assigned.