Assistant Secretary, Bilingual

Reynolds Sd 7•Portland, OR

18h•Onsite

About The Position

The Assistant Secretary provides requested clerical support at the school site, communicates various information regarding activities and/or in response to requests, and ensures timely and accurate distribution of materials. This role supports principals and assistant principals in both routine and confidential areas, maintains various records, schedules, files, and rosters. The position also monitors financial-related information such as class size and attendance, processes documents and materials, composes various documents, and responds to inquiries from staff, the public, parents, and students. Additionally, the Assistant Secretary assists with ordering and distribution of supplies, oversees school or statewide programs, and may supervise student assistants and volunteers. Other duties include handling funds, processing student fees, and assisting with health office duties as needed.

Requirements

Prior job-related experience.
Skills to operate standard office equipment including use of computer applications.
Use English in both written and verbal form.
Use correct spelling, grammar, and punctuation.
Knowledge of standard office equipment.
Abilities to sit for prolonged periods.
Understand and carry out oral and written instruction.
Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.
High School diploma or equivalent.
Oregon Fingerprint and Criminal Check clearance.
Cardiopulmonary Resuscitation and First Aid Certificates.
Bilingual Required

Responsibilities

Supports principal and assistant principals, in both routine and confidential areas, for the purpose of providing assistance with their administrative functions.
Maintains various records, schedules, files, rosters, etc. for the purpose of documenting and/or providing reliable information.
Monitors financial related information, (e.g. class size, attendance, time sheets, etc.) for the purpose of documenting activities for reimbursement and/or adhering to policies.
Processes documents and materials (e.g. schedules, agendas, mail, calendars, etc.) for the purpose of disseminating information to appropriate parties.
Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
Assists with the ordering and distribution of supplies and orders, as assigned, for the purpose of providing adequate materials for employees.
Oversees a variety of schooled or statewide programs, as assigned (i.e. substitutes, pagers, phone system, master schedules, building use, etc.) for the purpose of meeting school, district and/or state requirements and ensuring the smooth operation of the school.
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Supervises the work of student assistants and volunteers for the purpose of ensuring accurate work.
Handles funds, as assigned, for the purpose of processing student fees, sale of products, etc.
Assist with health office duties as needed.