Assistant School Secretary (Guidance Office)

Kalamazoo Public Schools•Kalamazoo, MI

5d•Onsite

About The Position

This position provides secretarial support to the counseling office at Hillside Middle School. The role involves preparing and overseeing reports and materials, performing student data entry, and maintaining accurate records. The Assistant School Secretary will also interact with the public and students, answer phones, interpret school procedures, and assist with form completion. Additional duties include operating standard office machines, performing general office tasks, and caring for students with health problems or injuries, which may involve contacting parents or doctors and arranging for medical follow-through. The role also includes supervising students sent to the office and performing other assigned duties.

Requirements

High School Diploma or Accredited Equivalency.
Proficient in Microsoft Office Programs (Word, Excel, PowerPoint), and Google Suites.
Evidence of skill in written and oral communications.
Knowledge and experience with computer software programs utilized in the office.
Ability to communicate with students, parents and staff in a professional manner.
Knowledge of mathematical skills necessary to the performance of school responsibilities.
Evidence of skill in the student database.
Evidence of a desirable work record (low absenteeism, good job performance, flexibility).

Responsibilities

Serve as secretary to the counseling office.
Create reports and other materials.
Perform major school responsibilities including student data entry.
Meet the public and students.
Complete reports and forms from rough drafts utilizing a computer in accordance with specific rules and instruction or school procedures.
Perform reception duties and answer telephone calls.
Interpret school procedures.
Supply information to assist the public in completion of forms.
Operate standard office machines.
Perform standard office tasks including filing, proofreading, copying, data entry, collating and assembling.
Care for students having health problems or injuries, contact parents or doctors, arrange for medical follow through, or determine that the child is under direct supervision of the parent.
Supervise behavior of students who are sent to the Office.
Perform other duties as assigned.