Assistant Registrar (hybrid work schedule)

The Community Solution • Portland, OR

21h • Hybrid

About The Position

The Assistant Registrar (AR) provides support to the Registrar, implements academic and administrative policies and procedures, and maintains student academic records. The AR is responsible for fulfilling transcript requests, processing enrollment/degree verifications, certifying veterans for their educational benefits, helping with student registration, and posting degrees. The AR assists deans, program directors, faculty, students, and alumni with general questions and escalates complex questions to the Registrar as needed.

Requirements

• Associate level or equivalent required; bachelor's degree preferred
• At least two years of college level coursework or training in adult education and data processing or related area.
• Relevant experience may substitute for the college level course work or training.
• Experience working in higher education
• Experience with student information systems
• Strong computer, communication, and analytical skills.
• Attentive to detail
• Adept at working independently and meeting deadlines
• Working with a relational database
• Ability to communicate technical/complex information both verbally and in writing; establish and maintain cooperation, understanding, trust and credibility; and perform multiple tasks concurrently
• Capable of maintaining confidentially and exercising mature judgment
• Proficient in the Microsoft Office Suite.

Nice To Haves

• Experience working in a Registrar’s office, the Anthology student information system (Campus Nexus) and certifying veterans preferred but not required

Responsibilities

• Maintain academic records within the student information system
• Implement academic and administrative policies and procedures in the management of accurate student records
• Generate reports using the student information system
• Assist with scheduling and registration
• Audit transcripts for graduation
• Audit records for students taking additional programs
• Process transcript and enrollment/degree verification requests for current students and alumni
• Update degree audits for all programs
• Update and/or develop forms for registrar processes
• Create SOP documentation for departmental processes
• Participate in various committees as needed
• Assist with commencement, including ordering diplomas, communicating with students approaching program completion, and assisting during the commencement ceremony
• Monitor the usability of existing audit reports and develop new reports when needed.
• Act as liaison to coordinate activities with faculty, staff, students, community agencies, the offices of Financial Aid, Student Accounts, Student Success, and Admissions
• Communicate with outside agencies regarding the appropriate provision of documentation in support of current students and alumni
• Assist with NSLDS monthly processing
• Assist with certifying veterans
• Other duties as assigned

Benefits

• Comprehensive benefits package including employer sponsored health, dental and vision insurance plan options.
• 403(b) retirement plan with up to 10% match after one year.
• Tuition waiver eligibility after one year of employment.
• Free and reduced cost care in the campus health center for employees and their immediate family members.
• Paid vacation, sick, wellness time and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees