Assistant Registrar of Vital Statistics, Bilingual

Vital Statistics•New Haven, CT

4d•Onsite

About The Position

The City of New Haven is seeking a dedicated individual to fill the position of Assistant Registrar of Vital Statistics. In this role, you will oversee and manage the recording, updating, issuing, and preservation of records for all births, marriages, and deaths occurring within the city, in adherence to statutory requirements. Additionally, you will play a crucial role in issuing Elm City Resident cards and maintaining applicant information in compliance with city ordinances. The ideal candidate will possess a strong administrative background, proficiency in English and Spanish, and a commitment to upholding the integrity of vital statistics. If you are ready to make a meaningful impact within a dynamic environment, we encourage you to apply. Join our team and contribute to the efficient operation of vital services in our community. The Office of Vital Statistics maintains birth, death and marriage events that take place in the city of New Haven. This includes: Birth Certificates Death Certificates Legal Name Changes Marriage Licenses Marriage Certificates We also provide certain types of genealogical research as well as issue the Elm City Resident ID card.

Requirements

Graduation from an accredited four-year college or university with course work in a field related to Health Information Management, Statistics, Public or Business Administration
A minimum of two (2) years of experience in professional administrative functions such as vital statistics, medical records, or office management
Bilingual (English/Spanish) required
Ability to track and generate local reports for births, deaths, and marriages.
Working knowledge of federal, state and local laws and regulations pertaining to the recording, preserving and reporting of vital statistics.
Knowledge and experience with health information technology systems.
Skill in the effective management work activities, budget and report preparation with ability to multi-task.
Skill in the use of computers, related software programs, microfilm reader/printers, cash registers and related office equipment.
Ability to analyze and interpret complex legislation and regulations.
Accuracy, tact, integrity, resourcefulness, reliability and use of good judgement.
Ability to communicate effectively in both written and oral forms.
Ability to establish and maintain effective working relationships with a diverse client base of staff, the public, public officials and various organizations and agencies.
Must be able to communicate fluently in Spanish, both orally and in writing.

Responsibilities

Oversight and management of the recording, updating, issuing and preservation of records of all births, marriages and deaths that occur in the City of New Haven in accordance with all applicable statutory requirements.
Issuance of the Elm City Resident card and the maintaining of applicant information in compliance with related City ordinance.
Processes request for vital records (e.g. birth and death certificates, marriage licenses, etc.)
Enforces all applicable statutory requirements regarding the recording, preserving, and reporting of vital statistics.
Interacts with the public, as well as in-state and out-of-state community organizations, funeral homes, local, state, federal and other agencies and officials regarding laws, policies, procedures, inquiries, or other matters related to vital statistics.
Issues of Elm City Resident Cards and Genealogical requests of information in the Vital Statistics Office.
Provides oath of marriage and sign off on marriage licenses issued from the Office of Vital Statistics.
Works closely with Registrar and inter-departmental staff in fulfilling the mission of the Office of Vital Statistics and any related/overlapping mission or goals of the Health Department.
Performs other related work as required.