Assistant Records Analyst

State of careers Rhode Island • Providence, RI

11h

About The Position

GENERAL STATEMENT OF DUTIES: To perform, under supervision, responsible technical work in a statewide records management program; and to do related work as required.

Requirements

• A familiarity with the aims and purposes of a records management program
• The ability to learn to identify, classify and appraise data in accordance with prescribed instructions and to prepare written reports and recommendations thereon
• The ability to conduct fact-finding interviews
• The ability to lift and pack boxes of records weighing approximately forty pounds
• The ability to work on a ladder at an approximate height of fourteen feet
• Related capacities and abilities
• Education: Such as may have been gained through: graduation from a college of recognized standing, or Experience: Such as may have been gained through: employment involving the application, under supervision, of routine record management methods and techniques.
• At the time of appointment, must be certified by a licensed physician as physically qualified to perform the duties of this position and to meet the above stated physical abilities requirements.

Nice To Haves

• Programming experience preferred but not required.
• Knowledge of Excel and Access preferred.
• Ability to lift boxes.
• Familiarity with Adobe Acrobat.

Responsibilities

• To perform, under supervision, responsible technical work in a statewide records management program.
• To assist in taking periodic inventories of records, identifying and classifying them; to make appraisals of such records for the purpose of recommending their retention, destruction or transfer to a records center.
• To make or assist in making studies and recommendations for the use of microfilming or other photographic equipment for the protection of vital records, or to reduce the floor space and equipment required to store such records.
• To make or assist in making studies of existing records storage methods and to make recommendations to responsible departmental personnel for their improvement and recommendations for adequate protection of records from hazards of fire or deterioration from atmospheric or other conditions.
• To assist in the operation and maintenance of a centralized records storage center and reference service.
• To do related work as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level