Documents & Records Management Analyst

Akima, LLC • Oak Ridge, TN

10h • Onsite

About The Position

Akima Infrastructure Services, LLC (AIS), is actively seeking individuals who can contribute to national security within the project management and business services fields as part of our staff augmentation team supporting the Department of Energy (DOE) at Oak Ridge National Laboratory (ORNL). AIS has an established history of contributing to the success of our customer’s mission. To join our team of outstanding professionals, apply today!
Successful candidates will be employees of AIS, a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance the missions of the ORNL in Oak Ridge, TN. Though employed by AIS, the employee will take day-to-day direction from technical personnel employed directly by the research laboratory. Pay, benefits, Human resource, and employment management functions are provided by AIS.
Qualified applicants must be a U.S. citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the DOE.
The Documents & Records Management Analyst is responsible for independently leading, administering, and continuously improving document control and records management programs that directly support organizational compliance, operational efficiency, and enterprise governance objectives. The incumbent exercises independent judgment and discretion in the interpretation and application of policies, regulatory requirements, and records management standards, ensuring alignment with DOE, NARA, and other applicable regulatory frameworks.
The ideal candidate is highly organized, detail-oriented, self-directed, and experienced in managing document control and records management systems within regulated environments.
Serves as the technical specialist responsible for managing the full lifecycle of electronic and physical records, including engineering documents, drawings, and technical documentation. Applies specialized knowledge to classify, index, store, retrieve, retain, and dispose of records in accordance with DOE and NARA retention requirements. Interprets regulatory standards and organizational policies to ensure compliant records management practices, conducts quality reviews, and implements process improvements to maintain accuracy, accessibility, and audit readiness.
Validate digitized records, applying specialized knowledge of records management standards to evaluate completeness, accuracy, legibility, and fidelity to original source documentation. Exercises independent judgment in determining record sufficiency, regulatory compliance, and acceptance as official records, and recommends corrective actions to resolve deficiencies and ensure adherence to established requirements.
Develop, implement, and refine document and records management workflows and system configurations to improve efficiency, compliance, and user accessibility.
Serve as a subject matter resource to management, engineers, quality assurance representatives, and administrative personnel regarding document control requirements, records retention policies, and compliance standards.
Analyze stakeholder requirements and translate business needs into document and records management system enhancements, including user interface improvements, workflow optimization, and reporting capabilities.
Maintain confidentiality and safeguard sensitive, proprietary, controlled, or export-regulated information in accordance with federal and laboratory standards.
Participate in policy development and procedural updates, ensuring document and records management policies facilitate compliant, secure, and efficient access to enterprise information assets.
Monitor evolving regulatory requirements, industry standards, and best practices, and recommend procedural or system changes to maintain compliance and operational excellence.
Collaborate with enterprise teams (records, document control, quality, information protection, export control) to ensure compliance with federal, state, local, and laboratory requirements.

Requirements

• Bachelor's Degree in a related discipline and minimum of 2 years relevant experience or equivalent combination of education and experience.
• Experience using electronic document/information management systems.
• Strong organizational skills with exceptional attention to detail and document quality.
• Ability to manage time effectively, prioritize competing tasks, and meet deadlines with minimal supervision.
• Demonstrated ability to work independently while collaborating effectively within a team environment.
• Strong communication and interpersonal skills for interacting with technical, engineering, quality, and administrative stakeholders.
• Proficiency in standard office and collaboration tools (e.g. Microsoft Office, SharePoint, or similar platforms).
• Pre-employment Drug Screen - External applicants selected for this position are required to successfully complete a post-offer, pre-employment drug test.
• This position may require the ability to obtain and maintain a clearance from the Department of Energy. If determined as such, this position would be identified as a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require participation in an ongoing random drug testing program in addition to the pre-employment drug screen.

Nice To Haves

• Experience interpreting federal records regulations (DOE, NARA, or similar) and applying retention schedules in regulated environments.

Responsibilities

• The Documents & Records Management Analyst is responsible for independently leading, administering, and continuously improving document control and records management programs that directly support organizational compliance, operational efficiency, and enterprise governance objectives.
• Serves as the technical specialist responsible for managing the full lifecycle of electronic and physical records, including engineering documents, drawings, and technical documentation.
• Validate digitized records, applying specialized knowledge of records management standards to evaluate completeness, accuracy, legibility, and fidelity to original source documentation.
• Develop, implement, and refine document and records management workflows and system configurations to improve efficiency, compliance, and user accessibility.
• Serve as a subject matter resource to management, engineers, quality assurance representatives, and administrative personnel regarding document control requirements, records retention policies, and compliance standards.
• Analyze stakeholder requirements and translate business needs into document and records management system enhancements, including user interface improvements, workflow optimization, and reporting capabilities.
• Maintain confidentiality and safeguard sensitive, proprietary, controlled, or export-regulated information in accordance with federal and laboratory standards.
• Participate in policy development and procedural updates, ensuring document and records management policies facilitate compliant, secure, and efficient access to enterprise information assets.
• Monitor evolving regulatory requirements, industry standards, and best practices, and recommend procedural or system changes to maintain compliance and operational excellence.
• Collaborate with enterprise teams (records, document control, quality, information protection, export control) to ensure compliance with federal, state, local, and laboratory requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level