Documents Specialist

Arivo • West Valley, UT

9h

About The Position

The Documents Administrator is responsible for tracking, maintaining, filing, retrieving, and updating documents and records for every department in the company.

Requirements

• Applicants must be 18 years or older and be authorized to work in the U.S
• High school graduate or equivalent.
• Two year of previous related work experience required.
• Must be highly organized and able to multi-task.
• Ability to follow processes and procedures and take direction.
• Proficiency in basic computer skills and familiar with Word
• Ability to adjust to changing processes and priorities and willingness to take on new tasks as needed
• All employees must adhere to the below Company Values: Respect: We treat everyone with genuine care and concern Intelligence: Intelligence means we’re able to learn, grow and adapt. Greatness: We are consistently exceptional in our work and continually improve. Honesty: We keep our commitments, tell the complete truth and act with integrity Teamwork: We understand the responsibilities of teamwork and are determined to pull our own weight.

Responsibilities

• Track and log all inbound and outbound documents.
• Verify the accuracy of all documents.
• Sort incoming documents and ensure they are scanned, filed, and distributed properly.
• Securely store original paper forms and enter information into digital storage system.
• Retrieve materials for qualified personnel upon request.
• Investigate information and documentation as needed.
• Ensure document handling is compliant with state and federal regulations as well as internal policy.
• Print, fold, and envelope outgoing letters.
• Drop off/pick up daily mail from company PO Box and accept and sign for all FedEx, UPS, and certified mail.
• Properly dispose of expired files in accordance with policy and legal requirements.
• Other clerical/administrative duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED