Assistant Property Manager
About The Position
WS Development is seeking an Assistant Property Manager (APM) who will be responsible for managing a portion of WS’ District portfolio in the Seaport of Boston. The APM will play a central role in successfully transitioning new retail assets from initial construction to occupancy and maintaining established assets in a Class A manner. The portfolio is located within shared towers throughout the Seaport footprint and includes ten separate buildings comprised of 60+ retailers (approximately 500,000 SF of retail), a parking garage and several surface parking lots. This role will report to the Seaport District, Property Manager with frequent interaction with interdisciplinary team members including Marketing, Accounting, Tenant Construction, Engineering and Facilities. This is very much a team environment, so a positive attitude, a desire to learn and contribute and an ability to work well with others are all prerequisites to success in this role.
Requirements
- Bachelor's degree required.
- 3+ years of property management experience required.
- Excellent oral, written, and interpersonal skills.
- Ability to work in a fast-paced environment and an adaptability to change.
- Excellent problem-solving skills.
Nice To Haves
- Urban or retail property management experience preferred.
Responsibilities
- Assist with the creation of CAM budgets, variance reporting, accruals, reforecasts and the reconciliation process.
- Collaborate with facilities, engineering, and accounting to produce monthly/quarterly invoices for tenant utility recoveries and billbacks.
- Oversee the accounts payable process and track and report all accounts receivable.
- Facilitate the contract management process; solicit RFPs and bids, supervise contract documents, and monitor contract obligations.
- Monitor and track work orders through close collaboration with Property Management team members.
- Monitor and manage daily correspondence across tenants, vendors, and internal teams, ensuring timely and organized communication flow.
- Attend monthly meetings with condominium partners in the portfolio.
- Facilitate communication with third party management teams through the preparation of meeting agendas, meeting minutes, and tracking of outstanding action items.
- Assist with the review of condominium financials and monthly reports.
- Inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance.
- Regularly interface with internal staff and contractors to ensure scopes of work are accomplished and appropriate documentation is maintained.
- Participation in on call rotation for afterhours/weekend response as required.
- Promote, establish, and maintain positive relations with tenants via regular proactive communication, meetings, and routine follow-up in close collaboration with the Property Manager.
- Arrange, coordinate, and attend welcome meetings for new tenants to review welcome packages, move-in requirements, rules & regulations, and general property information.
Benefits
- Eligible to participate in our annual bonus program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
