Assistant Property Manager

United Payroll, LLC•Latham, NY

4d•$22 - $23•Onsite

About The Position

The United Group of Companies, Inc. is a full-service, vertically integrated leader in real estate development and management with over 50 years of industry expertise. Our mission is to develop, build, and acquire vibrant communities where our residents, investors, partners, and commercial clients feel welcome, connected, and fulfilled. We are honored to have been voted by our employees as one of the Albany Time Union’s Top Workplaces for ten consecutive years and nationally recognized as a Top Workplaces USA employer for six years running. Our management company, United Plus Property Management (UPPM), has earned the Accredited Management Organization (AMO®) of the Year Award for 2024. This role is for a full-time Assistant Property Manager to join our team at Hearthstone Village, one of United Group’s professionally managed active adult apartment communities in Latham, NY.

Requirements

A minimum of three (3) years driving experience is required if the position will be responsible for driving or considered to be a driving role
1 -2 years of property management experience, specifically leasing and/or activities coordination.
Working knowledge of Microsoft Office
Working knowledge of Entrata
Working knowledge of Canva
Demonstrates integrity on a personal and professional level
Exceptional communication, sales, and negotiation skills
Ability to solve problems involving residents and challenging situations

Nice To Haves

Bachelors degree or related experience in Sales/Marketing and Event Coordination
Professional designations, i.e. Certified Professional Manager (CPM), Accredited Residential Manager (ARM), or equivalent industry designation preferred.

Responsibilities

Assists with preparing advertising and marketing materials
Prepares regular market surveys
Responsible for completing and distributing weekly and/or monthly sales reports
Makes recommendations to improve marketing and leasing programs
Uses a foundation of creativity to develop new programs and coordinate activities for residents that support the SUN® program in alignment with the budget provided, and that coincide with residents’ interests
Plans, organizes, leads / instructs, participates, and supervises residents in crafts, games, sports, and recreational and cultural activities
Documents resident activity and personal work activity through notes or other written documentation
Assists in all phases of rent collection process and rent manager program
Reviews the Property complaint log to identify areas in need of remediation or assistance
Plans, assists with, and supports on-site resident events and programming
Prepares all accounts payable for Property Manager's approval
Prepares all month end reports for Property Manager's approval
Assists in the preparation of the budget
Reports on variances from budget
Prepares all paperwork relating to move-ins and move-outs
Inputs all data into computer system
Prepares all necessary paperwork and items related for resident move-ins and/or renewals
Demonstrates the ability to handle emergencies that may arise on site
Communicates all problems and makes recommendations to the Property Manager
Assists with performing follow-up inspections of maintenance work orders
Makes regular inspections of the property grounds, including all common hallways/areas, interior, and exterior spaces as needed
Assists the Maintenance team by making recommendations for physical repairs, replacements, and/or improvements when identified and approved
Recommends purchasing supplies, materials, equipment, and related items was needed and when approved
As needed, transports residents to and from appointments and activities, operating and maintaining the Company vehicle (van/bus, etc.) in a safe and legal manner

Benefits

Medical – Highmark BlueShield of Northeastern NY – 3 insurance plans with HSA options; eligibility 1st of the month following 30 days.
Dental + Vision – eligibility 1st of the month following 30 days.
Life Insurance – Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 30 days.
401K Retirement Plan – Voya Financial; Employee Contribution Eligibility at 1st of the month following 90 days; eligible for Employer Match after 1 Year of Service; up to 4% Company Match.
Employee Assistance Program
United Concierge Medicine (24/7 telemedicine service, including Mental Health)
Calm App premium subscription
Learning Care Group (childcare tuition discount)
Dependent Care FSA
Tuition Assistance Program.
Personal (24 Hours), Sick (56 Hours), and Vacation Time (80 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period.
10 Company Paid Holidays.