Assistant Property Manager

Barkan Management Company•Millis, MA

21h•Onsite

About The Position

Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management! The Assistant Property Manager (Millis, MA) is responsible for assisting the Property Manager in all aspects of operations and facilities management of a 300+ unit townhouse condominium community.

Requirements

High School Diploma/GED preferred.
At least 1+ year of administrative or support experience.
Demonstrated advanced knowledge of Microsoft Office: Excel, Word, Outlook, etc.
Effective written and verbal communication skills.
Strong customer service, communication and interpersonal skills required.
Action and results-oriented, enthusiastic.
Resourceful, creative, decisive.
Excellent organizational skills.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Ability to meet deadlines.
Ability to evaluate and prioritize areas of work to create a proactive work/project schedule.
Moving about on foot to accomplish tasks
Ability to stand and to climb steps regularly.
Reading and writing work-related documents in English
Speech recognition and clarity, including the ability to understand customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers.
Constantly communicates and receives verbal communication with other employees in a fast-paced environment.
Physical presence at the community is essential to perform job duties.

Responsibilities

Serve as the initial point of contact with the Board and Owners to ensure a successful customer service experience.
Handling of telephone calls, electronic, and other forms of communication both incoming and outgoing as may be required from Residents, Owners, Realtors, Vendors, and Corporate Office in a timely and professional manner.
Maintain and update as needed all Board, Owner, Resident, and other databases. Provide updates as necessary to staff and corporate office.
Assist the Property Manager in coordinating and scheduling common area work and service requests.
Maintain inventory of supplies and materials for office. Purchase supplies and materials as necessary.
Perform general administrative/office duties, including but not limited to filing, typing, faxing, mailings, notices, and other correspondence as required.
Process and track vendor invoices and payments.
Assist with preparation of Monthly Management Package, Minutes, Annual Meeting, and other reports as needed.
Become knowledgeable and enforce governing document rules/regulations.
Attend monthly and annual Board meeting(s), as needed, and as requested.
Assist with preparation of weekly resident and Board updates.
Assist with coordination of community events.
Other duties and projects that may be required and as directed by the Property Manager.
Always represent the company in a professional and positive manner. Maintain and enhance the company’s image when interacting with clients, guests, associates, and vendors.