Commercial - Assistant Property Manager (Retail, Office buildings)

Cirrus Asset Management•Dallas, TX

38d•$65,000 - $75,000•Onsite

About The Position

Assist with the oversight of day-to-day operational management of building and grounds consistent with Cirrus Asset Management’s policies and procedures, approved budgets, business plans, and management direction. Achieve customer service excellence through tenant-focused relationship programs and processes that exceed guest expectations. Anticipate tenant needs, assure positive and prompt response to service requests and administer affairs at strategic and operating levels for the mutual benefit of the tenants and property NOI. Assist with preparation and delivery of timely, accurate, and complete financial reporting. Manages vendor relationships effectively to ensure service expectations and contract obligations, including bid and insurance requirements. Provide quality-control oversight, implement cost-containment initiatives, and liaison between tenants and third-party service providers as necessary. Perform financial management and recordkeeping activities, such as collecting rents and other receivables, invoicing tenants as permissible by the lease, and aggressively pursuing delinquencies. Manage payables, consistent with approved budgets, contractor/supplier performance, corporate accounting directives and expense containment initiatives. Accurately report transactions using corporate accounting systems and methods in compliance with policies, procedures, and timelines. Maintain documentation locally for management review and audits. Assist with risk management efforts to minimize exposure and losses. Obtain certificates of insurance and waivers from tenants, contractors, suppliers, and other third parties and assure adherence to safety guidelines pertinent to property visitors, tenants, and employees. Provide post-accident follow-up including reporting, investigation, and liaison for insurance, legal, and incident prevention purposes. Function as liaison between assigned property and Cirrus Asset Management, Inc. management team, and ownership groups. Support activities may include but are not limited to assuring space is in show-ready condition, providing input as leases are negotiated, and providing cost estimates for landlord work. Gather and analyze financial and statistical data for decision-making.

Requirements

Experience in Commercial Real Estate is required.
Ability to read, interpret, and fully understand commercial leases.
Ability to abstract leases and critical lease provisions.
Ability to effectively present information to management, business owners, and tenant groups.
Ability to respond effectively to the most sensitive inquiries or complaints in a timely manner.
Must be able to apply math skills in assessing budget-to-actual variances, computing rent reconciliations, completing base year calculations, evaluating contractor bids, completing management reports, etc.
Make sound property decisions from market-based projections using knowledge of commercial real estate markets and interpretation of current trends.
Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
Experience with Yardi or similar software.

Nice To Haves

Bachelor’s degree in business, real estate, or a related field
TX Real Estate license
A minimum of 2 years of successful, professional property management experience in a commercial office environment
Industry certifications
Prior experience with maintenance or service ticketing system software such as Angus

Responsibilities

Assist with the oversight of day-to-day operational management of building and grounds.
Achieve customer service excellence through tenant-focused relationship programs and processes.
Assist with preparation and delivery of timely, accurate, and complete financial reporting.
Manage vendor relationships effectively to ensure service expectations and contract obligations.
Perform financial management and recordkeeping activities, including collecting rents and managing payables.
Accurately report transactions using corporate accounting systems and methods.
Assist with risk management efforts to minimize exposure and losses.
Obtain certificates of insurance and waivers from tenants, contractors, suppliers, and other third parties.
Provide post-accident follow-up including reporting, investigation, and liaison for insurance, legal, and incident prevention purposes.
Function as liaison between assigned property and Cirrus Asset Management, Inc. management team, and ownership groups.
Assure space is in show-ready condition, provide input as leases are negotiated, and provide cost estimates for landlord work.
Gather and analyze financial and statistical data for decision-making.