Assistant Property Manager - The Summit at Dobbs Ferry, Dobbs Ferry, NY

Rose Associates Inc.•Dobbs Ferry, NY

6d•$70,000 - $75,000•Onsite

About The Position

Rose Associates is seeking a dedicated and detail-oriented individual to join their team as an Assistant Property Manager for their multifamily properties. The Assistant Property Manager will play a crucial role in supporting the Property Manager in day-to-day operations, resident relations, and administrative tasks to ensure the success of their vibrant residential communities. Rose Associates is a recognized market leader in multifamily and mixed-use real estate, based in New York City, owning, developing, and operating leading properties in urban markets. Their dynamic services platform spans development, construction, property and asset management, leasing, marketing, and accounting/financial operations. They partner with private owners and institutional investors globally to develop and operate iconic assets. Rose Associates relies on technology and deep expertise to consistently outperform the market in the operation of over 30,000 units across approximately 250 properties in challenging housing markets. For the past three years, Rose has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform. Established in 1925, Rose Associates possesses a century of real estate expertise and an impeccable reputation for excellence and integrity. Today a woman-owned business led by CEO Amy Rose, they are committed to a corporate culture of belonging and inclusion. As they expand across the Northeast, Rose is providing opportunity for team members to grow their careers in an environment of respect and support.

Requirements

Minimum of 3 years of multifamily or assistant property management experience.
Proficiency in navigating computers and property management software, including Microsoft Office, On-Site, Elise AI, RentCafe and Yardi.
Technical knowledge of building operations and maintenance.
Understanding of marketing trends, budgeting, and reporting.
Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
Work authorization (required)
Must be available to work weekends (Saturdays and Sundays). The current schedule for this position is Sunday through Thursday.

Nice To Haves

Bachelor’s degree in business, marketing, real estate, or finance is preferred.

Responsibilities

Liaise between ownership and residents, including drafting and distributing resident communications.
Foster positive relationships among residents, management, and building staff.
Attend designated weekly/monthly meetings, manage all aspects of lease administration, including data entry into property management software, calendar management, and code processing for accounts payable and receivable.
Maintain office files, inventory, and compliance of storage, bicycle, and fitness agreements.
Prepare monthly reports, ensuring delinquency is below 0.5% of GPR.
Coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds.
Support Resident Manager with post-move out walk-throughs, vendor coordination, and contract reviews.
Assist Property Manager with budget forecasting, building-related events, and emergencies.
Provide after-hours on-call support when required and communicate issues to the Property Manager.
Analyze income and expense patterns, participate in budget forecasting, and provide support in code processing and filing.
Collaborate with property management on renovations, vendor coordination, and lease enforcement.
Maintain competitive marketplace intelligence, supervise resident retention programs, and be available for emergencies.
Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
Position may be required to perform duties outside their normal responsibilities as needed.