Assistant Property Manager

Pacific Coast Commercial•San Diego, CA

9d•Onsite

About The Position

Pacific Coast Commercial is a leading commercial real estate firm specializing in third-party management and advisory services. We are committed to delivering exceptional service and value to our clients and tenants while maintaining the highest standards of professionalism and integrity. We are seeking a motivated and detail-oriented Assistant Property Manager to join our team. The Assistant Property Manager will work closely with a Property Manager to oversee the day-to-day operations of the commercial properties within a designated portfolio. This role requires a proactive individual with excellent communication skills and an understanding of property management principles. Training will be provided in each of the following areas of responsibility.

Requirements

California Department of Real Estate License Required
Proficiency in Microsoft Office Suite and property management software (e.g. Rent Manager, Yardi, MRI, etc.).
Detail-oriented with strong organizational and multitasking abilities.
Ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

Bachelor's degree in Business Administration, Real Estate, or related field preferred.
2+ years of experience in commercial property management or related field is preferred.
Knowledge of commercial real estate principles, leasing practices, and landlord-tenant law preferred.
Excellent interpersonal and communication skills, with the ability to interact effectively with tenants, vendors, and internal stakeholders.

Responsibilities

Serve as a point of contact for tenants to address inquiries, concerns, and requests in a timely and professional manner.
Conduct regular property inspections to ensure tenant satisfaction and identify any maintenance or repair needs.
Coordinate with contractors to schedule and oversee routine maintenance and repairs. Follow up to ensure the work was completed to company standards.
Monitor property systems and equipment to ensure optimal functionality and compliance with safety regulations.
Assist in the Response to emergencies and implement appropriate solutions to minimize disruption to tenants and operations.
Assist in the preparation and review of annual operating budgets, monthly financial reports and CAM reconciliations.
Review and approve invoices, reconcile accounts, and track expenses against budgeted projections.
Work closely with accounting team to ensure accurate and timely billing and rent collection.
Review and update lease files and databases, ensuring accuracy and completeness of documentation.
Monitor lease expirations and proactively work to renew or re-lease vacant spaces.
Provide administrative support to the Property Manager, including scheduling appointments, preparing correspondence, and organizing meetings.
Maintain accurate records and files, both electronic and hard copy, related to property management activities.
Assist in the preparation of reports, presentations, and other documents as needed.