Assistant Property Manager

The Donohoe Companies•Bethesda, MD

10d•Onsite

About The Position

Facilitates the overall management of building repairs and preventative maintenance operations. Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained. Primary contact with building tenants. Manages the work-order system; receives and interprets requests and implements appropriate responses. Oversees correspondence to owners, tenants, vendors, and management. Prepares and distributes monthly activity reports. Accountable for lease administration, rent collections, and delinquency follow up. Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders. Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services. Facilitates loss prevention, injury prevention programs, and compliance with life safety standards. Ensures compliance with applicable building, fire, electrical, mechanical system standards, and codes. Produces and monitors purchase orders for materials or services ordered in accordance with Asset budget. Assist with management of retail space of building, including communication with tenants. The Assistant Property Manager is responsible for assisting the Property Manager in the daily operation and maintenance of a commercial property location(s). The Assistant Property Manager will be accountable for managing the staff, vendors and building operations in the absence of a dedicated Property Manager.

Requirements

Minimum of two (2) years of experience working in construction/property/facilities management is required.
Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required.
Must possess strong organization, attention to detail, problem-solving, written/verbal communication, trade-negotiation and relationship-building skills.
Working knowledge of building operations and systems, mechanical, HVAC, and a general understanding of construction is required.
Must be able to work independently with limited supervision and as part of a larger team.

Nice To Haves

A bachelor’s degree in a related field of study is preferred.

Responsibilities

Facilitates the overall management of building repairs and preventative maintenance operations.
Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
Primary contact with building tenants.
Manages the work-order system; receives and interprets requests and implements appropriate responses.
Oversees correspondence to owners, tenants, vendors, and management.
Prepares and distributes monthly activity reports.
Accountable for lease administration, rent collections, and delinquency follow up.
Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services.
Facilitates loss prevention, injury prevention programs, and compliance with life safety standards.
Ensures compliance with applicable building, fire, electrical, mechanical system standards, and codes.
Produces and monitors purchase orders for materials or services ordered in accordance with Asset budget.
Assist with management of retail space of building, including communication with tenants.
Assisting the Property Manager in the daily operation and maintenance of a commercial property location(s).
Accountable for managing the staff, vendors and building operations in the absence of a dedicated Property Manager.