Assistant Property Manager

Aston Carter•Carmel, IN

13d•$27 - $28•Onsite

About The Position

We are seeking a dedicated and organized Assistant Property Manager who will provide essential administrative support to our property management team. This role involves a variety of responsibilities that contribute to the smooth operation of property management, tenant relations, and office administration.

Requirements

Proficiency in communication, both oral and written.
Strong customer focus with internal and external stakeholders.
Excellent organizational skills.
Interpersonal skills to promote positive tenant relations.
Initiative to manage multiple tasks efficiently.
Proficiency in Microsoft Office Suite.

Nice To Haves

High school diploma or GED equivalent required; Bachelor’s degree preferred.
Customer service experience preferred.
Ability to interface with decision makers in a professional manner and maintain confidentiality.

Responsibilities

Provide comprehensive administrative support, including phone support, typing reports, filing, and distribution of correspondence.
Schedule and coordinate meetings and special events as requested.
Assist in lease administration activities, including tenant contacts and insurance information, and generate relevant reports.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist in the bidding process and support Property Managers to ensure compliance with policies and procedures.
Prepare and code invoices for Property Manager's approval.
Ensure the office is stocked with necessary supplies and items.
Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
Track and file contracts and insurance certificates and maintain a follow-up system for expirations.
Monitor and maintain the property maintenance work order system and prepare monthly reports on tenant work orders.
Maintain the property purchase order system.
Maintain lease and contract files as well as other files within the property management office.
Promote and foster positive relationships with tenants and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices, and various expense reports.