Assistant Property Manager
Port Of San Antonio•San Antonio, TX
•Hybrid
About The Position
The purpose of the Assistant Property Manager is to assist with the day-to-day functions of the property management department and the functions of the Property Manager to which he/she is assigned. The focus of the job is to support the Property Manager in all aspects of management pertaining to the properties. The APM is a liaison between the tenants and the Property Manager for maintenance and many tenant issues. Ideal candidate muse be versatile, flexible, and willing to work with constantly changing priorities.
Requirements
- HS Diploma or GED; some college
- Minimum of 3 years experience in property management or property management accounting required
- Proficiency in Word and Excel required
- Knowledge of commercial property management and administrative procedures, including general facilities, services, maintenance, repairs and construction
- Must have current class C Driver license
- Must pass criminal background check
Nice To Haves
- Familiarity with Yardi a plus
- RPA/CPM certification preferred
Responsibilities
- Creates and maintains accurate tenant and vendor files and update as needed
- Administers tenant invoicing and rent collection procedures
- Reviews and prepares invoices for payment
- Utilizes a tenant request and PM work order system to administrate day-to-day operations
- Communicates effectively with Commercial Property Manager and team on any issues that may arise with any building, tenant or vendor
- Handles phone calls from vendors and tenants, responding to their needs in a timely manner
- Provides timely and quality customer service when working with all tenants, vendors and contractors
- Proactively addresses all items, needs and issues that may arise
- Meets with vendors and contractors in the field, proactively handling issues and overseeing their work
- Order products from various vendors and oversee installations
- Completes monthly property observation reports
- Maintains all commercial financial and tenant information as needed
- Creates and maintains all Tenant Lease Abstract Files. Forward files to finance team when changes occur
- Creates Vendor/Owner Contracts, obtaining signatures, W-9 and insurance information
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
