Assistant Property Manager

Barkan Management Company•Baltimore, MD

15d•Onsite

About The Position

Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management!

Requirements

1-2 years of relevant experience
Proficiency in Microsoft Word, Excel, BuildingLink, Adobe, CINC and Outlook
Strong written and oral communication skills
Ability to multi-task and be self-motivated

Nice To Haves

Condominium management experience is a plus

Responsibilities

Handling of telephone calls, electronic, and other forms of communication both incoming and outgoing as may be required from Residents, Owners, Realtors, Vendors and Corporate Office in a timely and professional manner
Maintain and update as needed all Board of Director, Owner, Resident profiles and required forms for all data bases. Performs periodic, but no less than annual audits for resident profiles, including all required resident and rental required documentations
Oversees Concierge Desk Operations
Foster and ensure quality based and professional services to residents and clients alike
Assist the Facilities Manager as directed by the General Manager in coordinating and scheduling work orders. Invoicing of work orders
Maintain inventory of supplies and material for office, amenities, and staff. Purchase supplies and materials as necessary
Perform general administrative/office duties, including but not limited to filing, typing, faxing, mailings, notices and resident correspondence as required
Administer paperwork for vendor credentialing, and distribution of new Welcome package to new resident
Process and track vendor payments through Strongroom
Ensure the highest quality service and responsiveness to all residents
Assist with preparation and distribution of Monthly Management Package, Minutes, Financials, Annual Meeting Annual Report and Budgets. Ensure timely posting on Building Link as required
Follow up on all Water Intrusion insurance claims, track payments and related invoices to be billed back to residents
Attendance at Monthly Board Meetings and Annual Meeting
Other duties and projects that may be required by the General Manager