Assistant Property Manager 2 (On-Site)

CC•Brooklyn, NY

1d•Onsite

About The Position

Responsible for assisting the property manager in the oversight of building staff and maintenance operations at assigned properties. This role involves managing various aspects of property operations, including inspections, repairs, resident engagement, and administrative tasks. The Assistant Property Manager will work closely with the Property Manager, legal teams, and external vendors to ensure smooth building operations and compliance with regulations.

Requirements

Proficient in Microsoft Office applications
Proficiency in Yardi required
Experience in multifamily property management having served in administrative or APM-specific role(s)
Must display ability to complete tasks/projects on-time
Ability to work with people and manage administrative projects
Must possess exemplary customer service skills
2+ years of experience in Property Management Operational role(s) with a college degree -or- 3+ years of experience in direct APM role at similar scale/scope properties without a college degree

Nice To Haves

RAM, ARM, AHM, LIHTC and CPM certifications

Responsibilities

Assists the Property Manager (PM) with all aspects of operational procedures including the daily oversight of all maintenance personnel
Manages HQS inspections/repairs and court-ordered repairs
Oversees equipment repairs and status updates
Handles general building maintenance operations
Track, maintain, and schedule in-house resident maintenance repair requests, as well as repairs requiring external vendors
Prepare and release vendors via work authorizations ensuring that all approvals are in place pursuant to pre-established thresholds
Maintains frequent resident engagement which includes resident follow up and timely responses (e.g. email, phone, etc.)
Assists PM with all active and aged (HDP, DOB, ECB) violations including follow up with CHA (Cohen Hochman & Allen) and updating SiteCompli
Works alongside the PM and actively engage the Legal Team to track/monitor and cure any/all HP actions and/or litigation imposed by city agencies surrounding maintenance issues
Supports, tracks, and assists both the site team(s) and PM on agency-specific regularly inspections (i.e. REAC, MOR, API, etc.)
Tracks and logs vacant apartments; follow up with PM to schedule and prepare make-ready process
Works alongside PM reviewing MOR report information especially when explaining collections, legal/arrears, and bad debt matters
Reviews and processes vendor invoices on Avid Exchange weekly
Works out of regional site-office and responds to issues on behalf of PM