Assistant Property Manager

PEG • Seattle, WA

3d • Onsite

About The Position

The Assistant Property Manager is responsible for supporting the successful marketing, leasing, and retention at their assigned community. This role involves responding to resident issues, managing maintenance requests, overseeing lease renewals, and fostering positive communication between residents and management. The Assistant Property Manager will also conduct property inspections, coordinate repairs, and ensure units are ready for move-in. They will assist with rent collection, financial reporting, and lease preparation, including resident screenings and audits. Marketing vacant units, showing properties, and improving leasing efficiency are key aspects of this position, along with maintaining accurate records and responding to emergencies. The role also includes assisting with contract negotiations with service providers and overseeing vendor quality. Daily checklists and community event participation are also part of the responsibilities, ensuring compliance with property management laws and regulations, including Fair Housing.

Requirements

• Initiative in sales and marketing techniques
• Results-oriented mindset, with a proactive approach to problem-solving and removing barriers
• Self-motivated, resourceful, and accountable for achieving leasing goals
• Superb written and verbal skills
• Proficiency in Yardi suite of products and Microsoft Office applications
• Knowledge of Fair Housing regulations and other industry standards
• Ability to work weekends
• 5 years of real estate marketing and/or leasing experience
• Must be able to tolerate prolonged periods of sitting and/or standing at desk. (80% office work)
• Must be able to operate a computer, telephone, and/or keyboard and tolerate prolonged periods performing work using a computer, telephone, and/or keyboard.
• Must be able to lift up to 25 pounds at times.
• Must be able to tolerate long periods of conducting in-person inspections of properties
• Must be able to tolerate climbing one flight of stairs and the ability to walk a half mile per property approximately once per week.
• Must have a valid driver’s license and be insurable for company vehicles.

Nice To Haves

• Property management industry certifications or a college degree are preferred

Responsibilities

• Respond to resident issues and complaints promptly to maintain a high level of resident satisfaction.
• Manage maintenance and repair requests to ensure timely resolutions.
• Oversee lease renewals and work with the Property Manager to identify opportunities to enhance resident retention.
• Actively promote communication between residents and management to foster a positive community environment.
• Conduct regular property inspections to ensure the upkeep of common areas and units.
• Coordinate and oversee maintenance and repair work, ensuring work is completed on time and to a high standard.
• Walk turned units to ensure they are ready to move and meet quality standards.
• Ensure the property complies with standards set forth in the Quarterly Audit Checklist, including unit inspections.
• Assist with rent collection, ensuring timely payments and addressing any delinquencies.
• Upload invoices for services and repairs into the property management system.
• Review financial reports and budgets with the Property Manager to monitor property performance and control expenses.
• Assist in monitoring rent collections, managing delinquencies, and initiating eviction proceedings when necessary.
• Audit resident charges to ensure accurate revenue collection and reporting.
• Prepare lease agreements and execute renewals.
• Conduct thorough resident screenings and background checks to ensure qualified applicants.
• Regularly audit lease files to ensure accuracy and compliance with company standards.
• Market vacant units through online platforms, advertising, and outreach to attract potential residents.
• Show units to prospective renters and follow up on leads daily.
• Monitor lead-to-lease conversion rates and work to improve leasing efficiency.
• Assist in updating and auditing property websites, ad content, ILS listings, and marketing materials to maintain a competitive marketing strategy.
• Participate in monthly/quarterly marketing action plans to ensure leasing targets are met.
• Maintain accurate and up-to-date records related to leases, financial documents, and maintenance requests.
• Ensure proper handling and documentation of all property-related paperwork, including leases, payments, and repairs.
• Respond promptly to emergencies (e.g., plumbing leaks, power outages) to mitigate damage and inconvenience.
• Assist with implementing and managing emergency preparedness plans to ensure the safety of residents.
• Assist in negotiating contracts and managing relationships with service providers and contractors to secure quality services at competitive prices.
• Oversee the quality of work performed by vendors to ensure property standards are met.
• Complete the Daily Checklist and assign specific team members for tasks such as cleaning, inspecting model units, and maintaining amenities.
• Conduct regular inspections of common areas and units as required by the Quarterly Audit Checklist, documenting issues, and following up on necessary repairs.
• Foster a positive living environment by organizing and promoting community events or initiatives, when applicable.
• Engage with residents regularly to gather feedback and identify opportunities for improvement.
• Stay informed about local, state, and federal property management laws and regulations.
• Ensure all property operations are compliant with Fair Housing and other relevant laws to minimize legal risks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree