Assistant Property Manager II

Rogerson Brand•Roxbury, MA

1d•Onsite

About The Position

The Assistant Property Manager II role involves a range of responsibilities focused on property management, including lease administration, resident relations, maintenance oversight, financial record-keeping, and administrative tasks. This position requires adherence to specific housing guidelines and regulations, such as those set forth by HUD. The role also involves collaborating with the Property Manager and other staff to ensure smooth operations and compliance.

Requirements

College degree or three consecutive years' experience in a managerial capacity in property management.
Experience maintaining payable and receivable records.
Experience producing monthly financial summary reports.
Ability to visually inspect property at close level of detail.
Ability to walk to all parts of the building during emergencies or for inspections.

Responsibilities

Prepare and process all leases and related Resident forms.
Follow up with Property Manager and DOH to obtain approval for new move-ins.
Adhere to HUD guidelines and regulations (Handbook 4350.3) for rent calculation, eligibility, verification, recertification, tenant screening, and Fair Housing.
Process and monitor Enterprise Income Verification (EIV) for discrepancies and complete required reports.
Perform and certify daily and weekly inspections of the facility.
Monitor cleaning and maintenance activity and provide input on staff performance.
Supervise maintenance staff in the absence of the Property Manager.
Assist Property Manager in overseeing the on-site performance of vendors and contractors.
Collect, record, and deposit all receivables, including rents and miscellaneous charges.
Process check requests and invoices for approval.
Initiate 'late' and '30-day' notices.
Submit all rent collection data.
Purchase approved materials and supplies.
Examine and code all invoices.
Collaborate to prepare and reconcile Section 8 vouchers.
Compile annual verification and re-certification for each tenant.
Maintain all tenant and building records and files according to Agency compliance requirements.
Maintain office equipment and stock of office supplies.
Facilitate meetings with prospective tenants to show properties, conduct interviews, receive applications, and explain occupancy terms.
Prepare and process 'Annual Waitlist Updates'.
Provide coverage at one or more sites in the absence of a Property Manager or Assistant Property Manager.
Provide training/support or orientation of assistant property manager and RSC at assigned location.
Perform other duties as assigned.