Assistant Property Manager II

SPANISH SPEAKING UNITY COUNCIL•Oakland, CA

About The Position

We are seeking a proactive and experienced Assistant Property Manager II (APM II) to oversee the maintenance and operations of our event space. The APM II will play a pivotal role in ensuring the facility's upkeep, safety, and functionality, while also fostering a welcoming environment for our community members and visitors.

Requirements

2+ years of front facing administrative background, 1 yr in Property Management or Contract Agreement experience is preferred
Strong sales and/or client service background
Strong marketing and social media promotion background
Excellent communication, interpersonal, and problem-solving skills.
Ability to multitask, prioritize tasks, and work effectively in a fast-paced environment.
Proficiency in property management software and Microsoft Office Suite.

Nice To Haves

Bilingual, English & Spanish, proficient in written and conversational preferred
Knowledge of event management preferred

Responsibilities

Serve as the primary point of contact for tenants, community members, and visitors, providing exceptional customer service and assistance.
Foster positive relationships with tenants through regular communication, responsiveness to inquiries and concerns, and proactive engagement.
Organize community-building events, workshops, and networking opportunities to enhance tenant satisfaction and promote a sense of belonging.
Administer lease agreements and ensure that all lease terms and conditions are met by tenants and property owners.
Coordinate lease negotiations, rental payments, and lease renewals in accordance with established procedures and timelines.
Conduct regular inspections of leased spaces to verify compliance with lease agreements and identify any lease violations or maintenance issues.
Market available spaces within the facility to potential tenants through various channels, including online platforms, social media, and networking events.
Develop marketing materials, such as brochures, flyers, and digital advertisements, to showcase available spaces and attract prospective tenants.
Conduct tours of the facility for interested parties, highlighting key features, amenities, and leasing options.
Negotiate lease terms and rental agreements with prospective tenants, ensuring alignment with organizational goals and financial objectives.
Collaborate with marketing and communications teams to develop promotional campaigns and strategies to increase awareness and occupancy of the facility.
Ensure timely invoice processing for vendor payments
Ensure timely lease and rental payments, batch postings and bank deposits
Monitor budget performance, track expenses, and prepare financial reports for management review.
Identify opportunities for cost savings and revenue generation through efficient resource utilization, vendor negotiations, and lease optimization strategies.
Manage day-to-day operations of the Juntos event space, including scheduling of space usage, setup for events, and coordination of logistics.
Enter all event bookings and sales data into Yardi Kube
Manage and maintain current and potential customer base in Yardi Kube
Ensure Juntos Website is updated and functioning as designed
Ensure that all facility equipment, furnishings, and amenities are maintained in good working condition and are accessible to tenants and visitors as needed.
Monitor and enforce compliance with facility rules, regulations, and safety protocols.
Work with Facilities Manager to address operational issues and emergencies promptly, taking appropriate action to minimize disruptions to facility operations.

Benefits

Two weeks of paid vacation a year, sick time, 14 holidays, up to five floating holidays based on employee status, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employee (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits.
We foster a joyful workplace and offer opportunities for professional development and growth.

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