Assistant Project Manager
About The Position
Responsible for the coordination of projects, including small tenant improvements, assignments, capital improvements and building or site repairs for properties; may provide project management support to Project Managers or Directors for designated projects. Oversee inventory of FF&E inventory; will assist in the support of the disposition programs to maximize reuse, donation, recycling and avoidance of disposal and waste (i.e use of landfills). Coordinates FF&E program implementation for client in the US. Ensures the client’s workplace model is followed correctly. Escalation point for the team for FF&E questions and exception requests. Works with Design Managers to obtain furniture plans and furniture lists for large projects and reviews them for compliance with the workplace model. Assists with procurement tasks. Support staff responsible for specific sites to identify requirements, estimate costs, prepare schedules, and coordinate completion of required work. Participate in building evaluations (due diligence reviews) and assist with preparation of physical audit reports. Assist in the selection and contracting process of consultants and construction contractors, as necessary for each project. Issue regular status reports to personnel regarding work in progress. Get buy in and obtain appropriate approval for organizational changes, project plans and expenditures in excess of approved budget. Perform related assignments, as required, in the daily operation of the group.
Requirements
- Strong knowledge of furniture configuration and installation
- Capable of organizing and executing multiple projects
- Superior oral and written communication skills required
- Software competency: Microsoft Word, Outlook, and Excel
- Client and customer service focus with strong organizational, technology and communication skills
- A high school diploma is required.
- Ability to develop excellent client relations
- Strong technical capability and aptitude to learn new software and data and asset management programs
Nice To Haves
- A Bachelors degree with a major in designm, architecture, engineering, building construction or other related technical area is preferred
- A minimum of 3 to 5 years of prior work experience in move management, furniture reconfigurations or project management field is preferred
Responsibilities
- Oversee inventory of FF&E inventory; will assist in the support of the disposition programs to maximize reuse, donation, recycling and avoidance of disposal and waste (i.e use of landfills)
- Coordinates FF&E program implementation for client in the US
- Ensures the client’s workplace model is followed correctly
- Escalation point for the team for FF&E questions and exception requests
- Works with Design Managers to obtain furniture plans and furniture lists for large projects and reviews them for compliance with the workplace model
- Assists with procurement tasks
- Support staff responsible for specific sites to identify requirements, estimate costs, prepare schedules, and coordinate completion of required work
- Participate in building evaluations (due diligence reviews) and assist with preparation of physical audit reports
- Assist in the selection and contracting process of consultants and construction contractors, as necessary for each project
- Issue regular status reports to personnel regarding work in progress
- Get buy in and obtain appropriate approval for organizational changes, project plans and expenditures in excess of approved budget
- Perform related assignments, as required, in the daily operation of the group
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life, and disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
