Assistant Project Manager-Rancho Cucamonga, CA
About The Position
Certerra-Subsurface Imaging, located in Rancho Cucamonga, CA, is seeking a qualified Assistant Project Manager to join their team. This role is described as a great steppingstone into management roles with excellent career paths. The Assistant Project Manager supports the Project Manager in coordinating and executing underground utility locating and subsurface investigation projects. This involves managing public agency permits, 811/DigAlert assignments, field delineation activities, traffic control, and scheduling field inspections. The position also handles project documentation and administrative tasks, including safety documentation (JHA, IIPP, SSSP), permits, field reports, project schedules, and client communications. The role acts as a liaison between the Project Manager, field crews, clients, inspectors, engineers, and public agencies to ensure projects are coordinated, documented, and completed safely, accurately, and on schedule.
Requirements
- High School Diploma or GED
- Valid Driver's License
- Minimum of 3 years progressive management responsibilities and experience
- General computer expertise
- Strong organizational skills
- Excellent oral and written communication ability
Responsibilities
- Assist the Project Manager with the day-to-day coordination of underground utility locating, GPR, potholing, vacuum excavation, and related projects.
- Coordinate and track city, county, Caltrans, and other public agency permits, encroachment requirements, and approvals.
- Manage and monitor 811/DigAlert tickets, assignments, due dates, and Electronic Positive Response (EPR) requirements.
- Coordinate field crews for utility marking and delineation activities and ensure crews have the necessary plans, scope, access information, and site requirements.
- Review traffic control requirements and coordinate traffic control plans, vendors, and field requirements as needed.
- Schedule and coordinate inspections with city/county representatives, inspectors, engineers, clients, and other project stakeholders.
- Assist with scheduling field crews, equipment, subcontractors, and mobilizations to meet project deadlines.
- Prepare, maintain, and distribute required safety documentation, including JHAs, IIPP documentation, Site-Specific Safety Plans (SSSP), permits, and other project-specific safety requirements.
- Maintain complete project files, including scopes of work, plans, permits, utility maps, field reports, photographs, locate documentation, pothole logs, inspection records, and correspondence.
- Communicate with clients regarding scheduling, access, project status, field requirements, deliverables, and outstanding information.
- Review field reports and deliverables for accuracy, completeness, and compliance with the project scope before submission to the client.
- Assist the Project Manager with identifying additional work, documenting changed conditions, preparing change-order requests, and tracking client approvals.
- Assist with tracking labor, equipment, subcontractor costs, project quantities, and documentation required for accurate invoicing.
- Maintain project schedules and track assignments, inspections, deliverables, outstanding items, and deadlines.
- Identify scheduling, permitting, field, or client issues early and bring them to the Project Manager's attention for resolution.
- Assist with final documentation, as-builts, utility records, reports, photographs, client deliverables, and project closeout.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
