Assistant Project Manager - Aviation

SWANSON RINK•Denver, CO

About The Position

The Assistant Project Manager performs project management and coordination duties for assigned aviation projects, from project setup through construction. The role directs client communication and coordination; establishes, distributes, and tracks project deliverables; and provides day-of-deliverable support. It reviews deliverables for administrative conformance with Swanson Rink and client standards and ensures project documents are complete, current, and organized. The position creates and maintains project work plans and schedules using company processes and forms, adjusting them as project needs change. It monitors project costs and budgets, prepares and reviews invoices, reports project financial information, ensures production-document revision accuracy, and converts Revit and AutoCAD files into production documents. It also tracks and remediates open issues. The role manages project processes from setup through construction, including developing independent-contractor and sub-consultant agreements, publishing meeting agendas and minutes, overseeing reports for clarity and presentation, and overseeing RFI and submittal processes and remediation of overdue issues. It owns document control, including compiling and organizing project information, auditing and maintaining project directories, setting up and maintaining projects in Newforma and client or contractor systems, and managing document archiving and retrieval. Additional project support includes handling project certificate-of-insurance requirements and oversight of sub-consultant insurance, managing client-issued security access and badges, and executing, reviewing, and streamlining internal project processes while adapting them to project- or client-specific requirements.

Requirements

Bachelor's degree in Engineering (Mechanical, Electrical, or Civil) or Architectural Engineering.
At least 2 years of project coordination or management experience.
Must be authorized to work in the United States.
Must be able to pass background checks, security screenings, or drug testing as required by clients and/or Federal contracts.

Nice To Haves

Experience in the company's industries is preferred.

Responsibilities

Direct client communication and coordination.
Establish project deliverable information, issue it to team members, track deliverables, and provide day-of-deliverable support.
Review deliverables for administrative conformance with company and client standards; ensure project documents are complete, current, and organized.
Create and execute project work plans and schedules using company processes and forms, revising them as needs and requirements change.
Monitor and report project costs and budgets; prepare, review, and report invoices.
Ensure production-document revision information is accurate and convert Revit and AutoCAD files into production documents.
Track and remediate open issues.
Manage project processes from setup through construction, including developing independent-contractor and sub-consultant agreements.
Publish meeting agendas and minutes.
Oversee report development for clarity and presentation.
Oversee RFI and submittal processes and remediate overdue issues.
Own document-control responsibilities, including compiling and organizing project information from team members, clients, and internal staff.
Maintain and audit project directories for compliance with company standards.
Set up and maintain projects in Newforma and implement interfaces with client- or contractor-specific project management systems.
Manage document archiving and retrieval.
Handle project certificate-of-insurance requirements, including oversight of sub-consultant insurance.
Manage client-issued security access and badges.
Execute, review, and streamline internal project processes company-wide, adapting them to project- or client-specific requirements.