Assistant Project Manager (HVAC/Kitchen Energy Solutions)

Penbrothers

4d•Remote

About The Position

As the Assistant Project Manager for Survey Operations, you will play a critical role in supporting the nationwide execution of technical surveys and installations. You will serve as a central operational support resource, ensuring seamless coordination between field technicians, project managers, and clients. Your primary goal is to maintain data integrity, verify site readiness, and provide real-time visibility into all survey activities.

Requirements

Minimum 3+ years of experience in administrative support, operations coordination, or project support.
Experience supporting field operations, construction, HVAC, mechanical, or facilities management teams is highly preferred.
Associate’s or Bachelor’s degree in Business Administration, Operations, or Project Management is preferred but not required.
Familiarity with scheduling platforms, project tracking systems, and managing high-volume shared inboxes.
Experience with quality control or document review processes to ensure data reliability.
A basic understanding of mechanical systems/HVAC terminology and a willingness to utilize AI tools.
Strong accountability and the ability to maintain a high-level view of field activities.
Excellent organizational skills with a focus on accuracy in documentation and data review.
A self-starter who proactively identifies needs and manages multiple priorities through to completion.
Fluent English with the ability to be a clear, confident, and professional communicator with all stakeholders.
A technician-advocacy mindset with the ability to stay calm under pressure and maintain a solutions-oriented attitude.
Must be able to work in a safe, quiet remote workspace with appropriate high-speed internet.

Responsibilities

Conduct Google Earth reviews to identify rooftop units and access constraints, and communicate directly with site contacts to confirm safety and access procedures.
Provide live updates to stakeholders, reconcile schedules between internal and external systems, and manage the team inbox for cancellations or changes.
Review critical surveys for completeness and accuracy, flagging any discrepancies or missing data to ensure field-verified information is reliable.
Assist with the nationwide execution and closeout of projects, providing coverage during team absences and performing tasks that support overall team objectives.