Commercial Building Assistant Project Manager

Sanford Contractors•Sanford, NC

About The Position

The Assistant Project Manager supports commercial building projects from proposal preparation and preconstruction through project execution and closeout. The role assists with project planning, subcontract and purchase order preparation, schedule coordination, quality oversight, change orders, cost and quantity tracking, budgeting, status reporting, stakeholder communication, and project documentation. The Assistant Project Manager works closely with the Project Manager, Superintendent, Division Administrative Assistant, field personnel, division leadership, and external project stakeholders. The position calls for strong organization, prioritization, attention to detail, judgment, communication, and relationship-building. The Assistant Project Manager is expected to demonstrate professionalism and accountability, support cost control, profitability, quality, and safety, and maintain flexibility to meet project and business demands. The role also promotes company policies, procedures, and safety expectations and represents Sanford Contractors, Inc. professionally.

Requirements

Strong organizational and time-management skills; ability to prioritize tasks and manage competing deadlines.
High attention to detail and accuracy.
Relationship-building and interpersonal skills, and ability to collaborate effectively within a team.
Professional discretion and sound judgment when handling company and project information.
Strong written and verbal communication skills.
Effective information and document management skills.
Critical-thinking and problem-solving abilities.
Ability to read, interpret, and apply construction plans, specifications, and regulations.
Proficiency in mathematical calculations, quantity tracking, and data entry.
Ability to evaluate costs and identify the best overall value.
Working knowledge of Vista, Viewpoint Team, and HeavyBid.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, PowerPoint, Project, and Teams.
OSHA Supervisor Training.
Trenching and Shoring Competent Person training.
Rigging Training.
First Aid/CPR Certification.
Flexibility and willingness to work hours necessary to meet project and business demands.

Responsibilities

Demonstrate leadership through personal example and accountability, and maintain punctuality, dependability, and professionalism.
Approach responsibilities with a focus on cost control, profitability, quality, and safety; identify hazards, address unsafe conditions, and advocate for division safety.
Represent Sanford Contractors, Inc. professionally in interactions with team members, clients, subcontractors, and business partners.
Assist in preparing accurate, complete, and competitive project proposals by established deadlines.
Support preparation and execution of subcontracts and purchase orders in coordination with the Division Administrative Assistant.
Assemble project documentation for the Superintendent before the internal preconstruction meeting.
Participate in internal preconstruction meetings and support project planning.
Review construction plans for discrepancies, conflicts, and constructability concerns, and communicate findings to appropriate parties.
Help establish and communicate production expectations and project goals to field personnel.
Identify and communicate project staffing, equipment, material, and other resource requirements to the Project Manager.
Coordinate with the Superintendent to maintain and meet project schedules.
Work with the Superintendent to monitor workmanship and maintain project quality standards.
Assist with preparing, submitting, and tracking change orders through final approval.
Monitor, measure, and track project quantities, production, and costs.
Assist with developing, monitoring, and maintaining project budgets.
Prepare and distribute accurate weekly project status reports.
Monitor overtime usage and support labor-efficiency efforts.
Communicate proactively with architects, engineers, owners, and other stakeholders to identify and resolve issues.
Coordinate project closeout records and documentation with the Division Administrative Assistant.
Maintain professional standards and ensure projects reflect positively on the company.
Work with division leadership to achieve division objectives and performance goals.
Promote compliance with company policies, procedures, and expectations among team members.
Provide additional support during increased workload periods and maintain flexibility to work the hours necessary to meet project and business demands.
Communicate planned absences and time away from work to the team leader and affected team members with adequate notice.