Assistant Project Manager

Alliance 2020 • Huntersville, NC

18d • Hybrid

About The Position

The Assistant Project Manager will be responsible for ensuring projects are completed on time, within budget, and according to plans and specifications. This role involves consulting with clients, vendors, and construction personnel, examining construction documents, maintaining written correspondence, and overseeing the document control process. The Assistant Project Manager will also manage submittals, requests for information (RFIs), and various project logs. Key duties include preparing meeting agendas and minutes, ensuring insurance requirements are met, generating document revisions, and working with the Project Manager and Superintendent to establish project priorities. The role also involves monitoring material procurement, completing status reports, procuring and reviewing proposals, preparing subcontractor agreements, and assisting with budget, schedule, manpower, and cash flow management. Participation in the working drawing process, value engineering, and analyzing project requirements for estimates are also expected. The Assistant Project Manager will collaboratively manage the change management process, generate monthly reports, monitor safety and quality assurance, coordinate warranty programs, and assist the Project Manager with all project duties from conceptualization to close-out. Recommendations regarding project performance and business needs will be made. Flexibility with working schedules based on business and deadline needs is required, along with performing all other assigned tasks.

Requirements

• A high school diploma or equivalent
• 3 years of experience in engineering, architecture, construction management or similar discipline.
• Proficient in Word, Excel, Outlook, Project, Adobe, Timberline and other software’s.
• Advanced ProCore knowledge.
• Working knowledge of MS Project, P6, or similar scheduling software.
• Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates.
• Ability to work independently with minimal supervision.
• Ability to use a 10-key calculator by touch.
• Exceptional data entry, communication, and organization skills.
• Detail-oriented with strong organizational skills.
• Strong interpersonal and communication skills with the ability to interact and relate effectively, productively, and positively with other associates.
• Must be able to safely navigate a construction project site including walking on uneven surfaces, climbing stairs, and climbing ladders.
• Must be able to travel locally to project sites as needed.
• Work in excess of 40 hours per week is likely.
• Consistent, regular and in person attendance during regular working hours at the workplace is required.

Nice To Haves

• A bachelors degree is preferred.
• Prior experience in the multifamily construction industry is preferred.

Responsibilities

• Ensures project is completed on time, within budget and according to plans and specifications.
• Consult with clients, vendors, or construction personnel as needed to analyze and formulate schedules and resolve issues.
• Examine all construction documents for appropriate construction details and completeness of information, potential design deficiencies, code violations, and constructability.
• Maintain written correspondence to document items that may affect project schedule, budget, or product quality.
• Oversee the document control process for all submittits by gathering, technically reviewing for project specific conformance, processing, and ensuring timely and accurate approvals from the design team.
• Ensure all revised plans and approved submittals are distributed for coordination to the appropriate subcontractors and field staff.
• Prepare and monitor all requests for information (RFI's) and maintain RFI Log.
• Create and maintain all internal and external project logs as necessary.
• Prepare meeting agendas and meeting minutes for all project meetings.
• Ensure all insurance requirements have been satisfied and comply with Alliance policies prior to subcontractor mobilizing on the project.
• Generate document revisions overlays in Bluebeam, distribute revisions to project team, and maintain current Contract Documents in Procore and Bluebeam.
• Work with the Project Manager and Superintendent to establish project priorities and critical path items.
• Monitor project material procurement by utilizing a material tracking log to identify long-lead items and obtain necessary approvals for procurement to prevent delays. Follow up and maintain timely material deliveries.
• Complete weekly status reports for Project Manager and Development Associate.
• Procure and review proposals for various scopes of work and award Subcontracts accordingly.
• Prepare all subcontractor agreements and develop trade specific schedule of values.
• Review contracts for all pertinent information and coordination with subcontractors, design team, development team, and accounts payable.
• Assist with management of project budgets, schedules, manpower and cash flow.
• Participate in working drawing process/value engineering.
• Analyze project requirements to prepare time, cost, materials, and labor estimates.
• Verify accurate financial forecasting for preconstruction projects.
• Collaboratively manage the change management process by reviewing, negotiating, and executing subcontractor change orders.
• Generate monthly schedule and job cost update reports.
• Monitor safety and quality assurance programs on assigned project.
• Notify appropriate trade/supplier of deficiencies in coordination with Superintendent.
• Coordinate warranty program for completed project.
• Assist the Project Manager in all other duties regarding projects from the conceptual stage to the project close-out.
• Make recommendations and modifications regarding project performance, business needs, etc.
• Ability to have flexibility with working schedule based on business and deadline needs.
• All other tasks assigned or directed.

Benefits

• Professional and upbeat work environment
• Competitive compensation, milestone and other discretionary bonuses and incentives
• Generous paid time off including vacation, sick, holiday, birthday and volunteer time
• Low Premiums for Medical, dental and vision coverage; including access to telemedicine
• Paid parental leave for eligible new parents
• Flexible spending account
• Health saving account with Company match
• Company-paid life insurance
• Short- and long-term disability coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree