Assistant Project Manager (APM)

Allegheny Millwork•Nashville, TN

About The Position

The Assistant Project Manager (APM) supports budgeting, management, execution, and documentation for assigned projects. The role works across departments to help ensure reporting and job progress are accurate and on track. The APM assists the Project Manager with project schedules, material delivery coordination, project documentation, submittals, approvals, billings, and closeout activities, while facilitating communication among project stakeholders.

Requirements

Proficiency with Microsoft Office Suite and Bluebeam.
Good written and oral communication skills.
Ability to multitask and manage multiple jobs or functions.
2–5 years of experience in a fast-paced work environment, preferably in construction or manufacturing.

Nice To Haves

General knowledge of millwork.
Basic understanding of commercial construction.
Bachelor's degree.

Responsibilities

Organize files at the start of new jobs and distribute project information to internal departments as needed.
Assist the Project Manager with creating, updating, and distributing the project schedule tracker and material delivery sequence.
Upload and update budget hours in shop accounting software.
Obtain, record, organize, and distribute revisions and supplements to contract documents.
Solicit clarifications of drawings and specifications.
Review returned submittals.
Create finish sample logs and sample request forms for the Submittal Coordinator, and request samples from Purchasing.
Process material approvals and revisions, and communicate material changes to the Project Manager and other departments as needed.
Assist with administering project documentation, including project drawings, change order requests, and material submittals.
Facilitate communication between parties to resolve open issues and keep projects moving forward.
Submit shop drawings for approval and provide material product data as required.
Participate in weekly job-specific production meetings and work-in-process meetings.
Assist with preparing monthly billings.
Obtain and submit closeout documents.
Submit LEED reports.
Maintain friendly, cooperative relations with customers, vendors, subcontractors, company personnel, project management team members, and upper management.
Perform other tasks or assignments delegated by the Project Manager or executive management.
Follow company personnel policies and procedures.