Assistant Project Manager

QK•Clovis, CA

About The Position

Build Projects. Build Relationships. Build Your Career. Are you someone who thrives on keeping projects organized, teams connected, and clients informed? Do you enjoy turning moving pieces into successful outcomes while working alongside talented engineers, planners, surveyors, and designers? At QK, our Assistant Project Managers are trusted partners who help drive successful projects from proposal through delivery. This highly visible, client-facing role combines project coordination, proposal support, executive assistance, and office operations, making it an excellent opportunity for someone who enjoys building relationships, communicating with clients, and keeping complex projects on track. As an employee-owned company, we believe every team member contributes to our success. You'll have the opportunity to learn from experienced Project Managers, collaborate across multiple technical disciplines, and develop the skills needed to grow your career in project management.

Requirements

Three or more years of project management or project coordination experience in AEC - real estate development, construction administration, or utility/infrastructure services experience is highly desired.
Strong organizational and time management skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills with the ability to communicate professionally with clients, executives, and project teams.
Exceptional attention to detail and follow-through.
A polished, professional, and client-focused demeanor.
Confidence interacting with clients, visitors, and employees at all levels of the organization.
Proficiency with Microsoft Office.
Ambition and proactive attitude, willingness to take ownership of responsibilities, and desire to be productive and impactful.

Nice To Haves

Experience with Deltek or similar ERP/project management software is a plus.

Responsibilities

Coordinate project schedules, milestones, deliverables, and resource planning.
Assist in the coordination and preparation of high-quality proposals, qualifications packages, presentations, and client deliverables by collaborating with technical staff and ensuring accuracy, consistency, and timely submission.
Support project planning, budgeting, and resource allocation using Deltek.
Schedule and coordinate project kickoff meetings, team meetings, and client meetings.
Prepare meeting agendas, capture meeting notes, and track follow-up action items.
Monitor project documentation, quality control requirements, and project deliverables.
Assist with monthly billing reviews, project reporting, and accounts receivable follow-up.
Maintain regular communication with Project Managers, clients, and internal teams regarding project status.
Help identify project risks and assist in resolving issues before they impact schedules or budgets.
Support multiple Project Managers across a variety of engineering and planning projects.
Provide administrative support to the Executive Committee and leadership team, including preparing documents, coordinating schedules, and assisting with special projects.
Serve as a welcoming first point of contact by answering incoming phone calls, greeting visitors, and maintaining a professional front reception area.
Support general office operations, including coordinating meetings, ordering office supplies, arranging lunches, and assisting with administrative tasks as needed.