Assistant Project Manager

SSOE, Inc. • Austin, TX

5h • $73,000 - $95,000 • Hybrid

About The Position

Within SSOE’s Advanced Technology division, we specialize in high-tech facility design, offering top-tier design and engineering services to a diverse array of clients and markets. Our team is composed of highly skilled and knowledgeable professionals who excel across various disciplines. We pride ourselves on our cross-disciplinary approach, which allows us to understand and address our clients' needs more comprehensively than traditional, siloed methods. What sets us apart is our ability to seamlessly conceptualize, plan, and detail every aspect of design. Our in-house experts collaborate closely, optimizing and enhancing our work through multi-discipline strategy sessions. By leveraging cutting-edge techniques and state-of-the-art software, we deliver industry-leading technology and innovative solutions from day one.
The Assistant Project Manager will be responsible for assisting our Project Managers, engineers, and design teams with various project tasks related to the completion of various design packages (scope of work, schedule, budget, etc.). Keep up to date on issues, priorities, and sensitivities affecting the work of these groups through consistent communication. This role is ideal for someone who enjoys diversity in day-to-day duties, a supportive work environment, and a company that truly supports their employees.
At SSOE, we don’t just talk about the future, we build it. As a leader in industry AI adoption, we empower our team to work smarter by providing responsible access to the industry leading AI Large Language Models, vibe-coding platforms, and securely integrating advanced tools into every role. From day one, you’ll receive the training and support needed to leverage AI as a core tool for enhancing productivity, sparking creativity, and streamlining complex workflows.

Requirements

• Associates Degree in Engineering or Construction Management with at least 1-3 years of relevant client-facing experience within the A/E/C industry required.
• Experience with reading and interpreting construction plans.
• An ability to analyze complex situations, identify issues, and propose effective solutions is essential.
• Demonstrated organizational skills, ability to manage multiple tasks simultaneously, and ability to react to shifting priorities to meet business needs and deadlines.
• Good facilitator with excellent verbal and written communication skills.

Responsibilities

• Assist the Project Managers, Sr. Project Managers, Engineers, and design teams with day-to-day project tasks, monitoring project timelines and deliverables, work plans, budgets, etc.
• Assist with preparing, submission, and tracking of permit packages. Track through the permitting process.
• Manage small/medium discipline projects. (Under the supervision of a Project Manager or Sr. Project Manager).
• May be the primary communication link between project teams, consultants and outsourcing partners.
• Follows established procedures to effectively administer projects.
• Manage permitting budgets and reconciliation.
• May assist in the training of other Assistant Project Managers or project team members to familiarize them with SSOE or the client's specific requirements.
• Reports permitting progress and/or problems to management utilizing standard operating procedures.
• May attend client meetings and manage actions items thereafter.
• Coordinate Request for Information, (RFI) submittals.
• Facilitate resolution of permit review items until resolved, escalate critical issues.
• Assist in coordinating meetings and establishing work processes for permitting and RFI resolution.
• May travel to other SSOE offices and/or client locations for coordination purposes or to provide training.
• Coordinates printing and processing of bulletin and addendum assembly with Project Management Assistant, (PMA).
• Coordinate the completion and distribution of client as-recorded drawings and project close out documents.
• Works under moderate supervision with moderate latitude for independent judgment.
• Ability to apply critical thinking, exercise learning agility, communicate verbal and written communication respectfully, apply attention to detail, commit to quality control, prioritize and multi-task, demonstrate professionalism under pressure, collaborate well in a fast-paced environment.
• Occasional travel may be required.

Benefits

• comprehensive health, dental, and vision insurance
• life insurance
• 401K retirement savings plan (with company matching)
• opportunities for professional development and training (including support for relevant licensure & certifications)
• generous PTO & paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree