Assistant Project Manager

Fidelity Building Services Group•Winter Garden, FL

10d•Onsite

About The Position

We are hiring an Assistant Project Manager at our Winter Garden, FL location! The Assistant Project Manager supports the Project Manager in executing projects efficiently and accurately. This role plays a critical part in project setup, documentation, procurement, and coordination—ensuring a smooth transition from sales handoff to project execution while adhering to established approval workflows.

Requirements

1–3 years of experience in construction, mechanical, or project coordination
Strong organizational and multitasking skills
Detail-oriented with strong follow-through
Proficiency in Microsoft Office and project management software
Strong communication skills

Nice To Haves

Experience with procurement and job setup processes preferred

Responsibilities

Set up new jobs in the system based on turnover from the sales team
Review sales handoff documents for completeness and accuracy
Ensure budgets, cost codes, contracts, and project details are properly entered
Coordinate internal kickoff requirements to ensure projects start smoothly
Generate and manage purchase orders for materials and equipment
Handle large vendor POs following required review and approval workflows
Track material orders, lead times, and delivery schedules
Execute procurement and job setup actions in alignment with company approval structure
Route and obtain approvals prior to issuing purchase orders or committing costs
Ensure all approved documentation is properly recorded and stored
Assist with scheduling, budgeting, and project tracking
Manage submittments, RFIs, and project documentation
Maintain accurate and up-to-date project files
Support billing, invoicing, and job cost tracking
Communicate with vendors, subcontractors, and internal teams
Support the Project Manager with day-to-day project needs
Help ensure alignment between office and field operations