Assistant Project Manager

Rosendin•Nashville, TN

1d•Onsite

About The Position

The MPS Assistant Project Manager is responsible for providing overall administrative and construction support for our Program Management team. This role involves managing project documentation, supervising project activities, and ensuring adherence to company policies and procedures. The position may involve maintaining various project logs, preparing submittals, issuing contracts, and coordinating with subcontractors. Additionally, the Assistant Project Manager will monitor quality control, ensure warranty information is up-to-date, and assist field personnel. The role also includes preparing change orders, project reports, and working with payroll to ensure accuracy. The duties are intended to describe the general nature and scope of work, and other duties may be assigned.

Requirements

Minimum 1 year experience in a construction-related role
Knowledge of construction technology, scheduling, equipment, and methods required
Strong organizational, record-keeping, and follow-up skills
Demonstrated excellence in organization and time management skills
Ability to identify and meet customers’ expectations and requirements
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Ability to prioritize and manage multiple tasks, changing priorities as necessary
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Effective oral and written communication skills as required for the position
Ability to be self-motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Nice To Haves

Bachelor’s degree in Construction Management or other related discipline preferred
Can be a combination of education, training and relevant experience.

Responsibilities

Manage all aspects of project documentation including submittals, RFIs, and project meeting minutes.
Supervise and direct overall project activities as assigned by the Head of Programs including but not limited to planning and coordinating, circumventing/resolving problem areas, ensuring all company/project policies, procedures and standards are maintained and consistent.
Maintain change order, submittal, and document (drawing) control logs.
Prepare required logs and other project documentation for construction meetings.
Create contract submittals that are accurate and timely for submission review.
Create and issue Subcontractors’ contracts.
Create and timely deliver Owner and Maintenance Manuals.
Monitor the project quality control plan to ensure it is being followed and documented issues are being identified for corrective action.
Coordinate with Subcontractors to make certain that we have obtained the correct documentation and drawing for the Owner and Maintenance Manuals.
Ensure the Warranty Log is up to date.
Represent company/project in meetings with client, subcontractors, etc.
Cooperate with and technically assist field personnel assigned to area of responsibility.
Monitor other contractors’ activities and progress.
Create the Job Information Sheets and establish Job Files.
Assume total project supervision responsibilities in Program Manager's absence.
Prepare price change orders and project reports and documentation.
Work with payroll to ensure accurate payroll information.