Assistant Project Manager (1004) - Must Have HVAC Experience

Admiral Heating and Ventilating•Chicago, IL

3d•Onsite

About The Position

Admiral Heating is seeking an Assistant Project Manager with HVAC experience to join their team. This role will support Project Managers in overseeing commercial and industrial HVAC projects in the Chicagoland area. The company has been a trusted leader for over 70 years, specializing in union construction projects and service work. Admiral Heating operates on the EOS (Entrepreneur Operating System) and values Safety and Quality First, Intensely Diligent, Own it!, Innovative Approach, Humbly Proud, and Exceed Expectations.

Requirements

5 plus years of experience.
Knowledge of HVAC and piping.
Excellent verbal/written communication, organizational and time management skills, with a strong attention to detail.
Excellent time management and organizational skills.
Self-Motivated, with the ability to work with little or no supervision.
Strong level of attention to detail.
Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Excellent interpersonal skills, and the ability to communicate information and ideas both verbally and written so others understand your vision.
Ability to manage and prioritize multiple projects and deadlines.
Work and communicate effectively with individuals at all levels, including executives.
Fluent with Microsoft Office Suite.

Nice To Haves

Bachelor’s degree in project management, construction management, engineering, finance or business from an accredited college or university a plus.

Responsibilities

Assist Project Manager in overseeing projects to meet budget, schedule, progress tracking, and customer satisfaction goals.
Liaise with Accounting to verify that the certificate of insurance has been processed before stepping onto project (AHV and Subcontractors).
Assist with procuring materials, equipment and subcontractors.
Issue change orders for any work requested outside of scope.
Identify cost-effective measures when projects are over budget.
Provide all end-of-project closeout documents (e.g., As-Builts, Operation and Maintenance Manuals, Testing and Balancing Reports, Warranty Letters, Startup Sheets, Commissioning Reports, etc.).
Prepare and assist with billing documentation, including schedules of values and monthly billings.
Maintain and organize project files, ensuring proper documentation and archiving.
Coordinate with Field Foremen and internal departments (Service, Shipping, Accounting).
Assist with scheduling and attending job site meetings, walkthroughs, and inspections.
Communicate with clients, subcontractors, and vendors to support project execution.
Participate in project turnover meetings and internal coordination meetings.
Ensure compliance with safety standards, coordinating with Safety personnel when needed.