Assistant Project Executive

Gresham Smith • Nashville, TN

2h

About The Position

The Assistant Project Executive (APX) works directly with the Project Executive (PX) team to support the pursuit and management of business development, client relationships, and strategic market growth activities. The APX assists the PX team in preparing proposals, managing project pursuit documentation, coordinating client interactions, and supporting the execution of tactical plans to expand and maintain the firm’s client portfolio. Additionally, the APX assists the EVP in development of tools for Business Development, tracking BD performance, aggregating and analyzing data, and supporting business plan execution. This position requires strong organizational skills, business acumen, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Bachelor’s degree preferred in Business Administration, Marketing, Communications, or related field.
• Experience supporting senior leadership, business development, or client management activities is highly desirable.
• Strong organizational and communication skills; detail-oriented and able to handle confidential information appropriately.
• Ability to work independently and as part of a team under deadlines.
• Proficiency in Microsoft Office Suite (especially Excel and PowerPoint); experience with Deltek Vantagepoint or similar CRM/project management software a plus.
• Self-motivated with a proactive approach to problem solving and continuous improvement.
• Professional demeanor with excellent verbal and written communication skills.

Nice To Haves

• Experience with Deltek Vantagepoint or similar CRM/project management software

Responsibilities

• Assist the PX team in developing and maintaining client relationship records and pursuing new client opportunities.
• Support PX team with research on market trends, client organizations, and decision-makers to inform capture planning and pursuit strategies.
• Help prepare qualification packages, proposals, and presentations, ensuring alignment with PX team’s strategic and tactical plans.
• Coordinate internal and external meetings related to business development and relationship engagement, including preparing meeting minutes and follow-up action items.
• Support the PX team in negotiating scope, schedule, and budget elements by gathering data and maintaining documentation.
• Assist with monitoring client satisfaction and tracking progress against pursuit goals and business development targets.
• Help organize and maintain documentation related to proposals, subconsultant agreements, and client contracts.
• Collaborate with marketing and other internal teams to produce materials and coordinate communications supporting pursuit efforts.
• Support PX team in coordinating industry association involvement, certification tracking, and professional development activities.
• Manage routine administrative tasks, such as updating contact databases and maintaining pursuit/project records in Vantagepoint or other CRM systems, and coordinate BD analytics with the Market Analyst.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level