Assistant Project Coordinator

University of British Columbia•Vancouver, BC

2d•CA$33 - CA$39

About The Position

The Project Coordinator will primarily support a national study of emergency department opioid overdose prevention, managed through the UBC Department of Emergency Medicine. The incumbent will oversee all activities related to the planning, coordination, management, and timely completion of tasks related to the Evaluating Microdosing in the Emergency Department (EMED) study evaluating buprenorphine/naloxone provision from emergency departments. Other responsibilities include translating study protocols, monitoring study processes, and developing systematic methods for data collection. The Project Coordinator will monitor study progress, produce reports, assist with financial management for research accounts, and ensure that standard operating procedures are followed to ensure quality control for the EMED study.

Requirements

Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.
Ability to communicate effectively verbally and in writing.
Effective interpersonal and problem-solving skills.
Effective critical thinking and planning skills.
Ability to maintain accuracy and attention to detail.
Ability to work effectively independently and in a team environment.
Ability to exercise tact, discretion and confidentiality in all matters.
Ability to effectively use computer and database management software, such as MS Word and MS Excel.
Ability to manage a database.
Ability to develop and maintain a website.
Ability to analyze problems, identify key issues, and effectively resolve.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to prepare and edit documents, reports, communication materials, and technical documentation.
Ability to work a flexible schedule that may include occasional evenings and weekends.

Nice To Haves

Some positions may require a graduate degree.
Undergraduate degree in a relevant discipline.
Master's degree in Science, Health Science, Public Health or related field preferred.
Minimum of two years of related experience or the equivalent combination of education and experience.
Experience with research and/or project coordination is preferred.
Experience with clinical research, knowledge translation, medical terminology, basic statistics, and project management would be an asset.
Experience working in healthcare settings, with knowledge translation activities, policy-makers, and/or people with lived experience with substance use or other vulnerable populations is an asset.
Experience with REDCap an asset.

Responsibilities

Oversees all activities related to the EMED study, a randomized controlled trial of buprenorphine/naloxone standard dosing and microdosing in emergency departments, including planning, coordination, management, and timely completion of current and future study tasks.
Develops training resources for the national study emergency department screening for opioid use and buprenorphine provision, and for other studies as required.
Onboards, trains and supervises research assistants for the national study of emergency department opioid overdose prevention.
Monitors studies’ progress to ensure that deadlines are met (including reporting requirements), milestones achieved, and research is conducted in compliance with study procedures.
Ensures adherence to standard operating procedures and ensures quality control for ongoing studies.
Assists with site visits to train hospital and research staff on study protocols and ensure compliance with protocol.
Assists with management of research expenses, research accounts, payment of research expenses, preparing financial reports and budgets for all studies being undertaken.
Coordinates communication of research projects including informing relevant parties, ensuring study compliance and liaising with sponsor agencies.
Contributes to grant submissions by revising applications, comparing materials to grant guidelines, organizing co-investigators, tracking deadlines, completing research project information forms, and obtaining signatures.
Assists with editing reports and manuscripts, and preparing them for submission.
Oversees technical aspects of research studies including: patient screening and enrollment procedures, contracting with pharmacy to create and store buprenorphine packages, liaising with hospital and community healthcare and support services, aggregating and summarizing results, and records management.
Promote the Emergency Substance and Opioid Use Program through email communication, newsletters, development of a webpage, social media and other methods.
Participates in research team meetings and rounds: sets agenda, prepares and presents financial reports, prepares and presents project updates, takes minutes.
Assists with Research Ethics Board (REB) applications and submission of ongoing reporting requirements.
Organizes hospital approvals for conducting research and grant applications.
Any other duties as required.