Assistant Project Accountant

Rooney Holdings Inc. • Tulsa, OK

3d • Hybrid

About The Position

The Assistant Project Accountant is responsible for routine administrative duties, including maintaining accurate and complete records of project documents and assisting the project teams with the accounting and billing process. The position works under the direct supervision of either the Project Manager or a more senior Project Accountant. This position must demonstrate strong organizational and time management skills.

Requirements

• Computer knowledge and efficiency, including Microsoft Office products
• Knowledge of Vista or similar accounting system/ERP, or ability to navigate within 30 days of hire
• Good time management and organizational skills
• Ability to follow set instructions and seek results
• Functions effectively as part of a team
• Dependability
• High school diploma or GED
• Previous relevant accounting experience or 2 years of industry experience
• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Must have a valid Driver’s License

Responsibilities

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Assists in the review of subcontractor pay application information, including current contract value, stored materials, owner direct purchasing, and retainage
• Requests, collects, and files partial and final release of liens; ability to identify and address any needed changes
• Tracks and assists with subcontractor insurance compliance renewals
• Request and obtain valid W-9s for new vendors
• Collects, confirms compliance, and processes Certified Payrolls when required
• Receives and processes payroll for hourly employees
• Assists with onboarding of new team members
• Processes Personal Action Forms (PAF) for all craft employee changes
• Assist with generating billing backup details and reconciliation of billings against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Set up and maintain general subcontractor correspondence and accounting files in the document control system
• Receive, date stamp, and distribute all incoming mail
• Order and maintain stock of office supplies
• Helps maintain records of computer-related equipment and prepares equipment transfers as needed
• Assist the Superintendent or Safety Manager in maintaining OSHA documentation and postings
• Provide general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

Benefits

• Competitive pay and benefits
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED