Assistant Project Accountant & Office Manager

Barr Engineering, Incorporated•Columbus, OH

just now•Onsite

About The Position

National Engineering & Architectural Services, Inc. (NEAS), a growing civil engineering services firm headquartered in the North Columbus/Westerville area, is seeking an experienced, detail-oriented and dependable professional to join our corporate office as an Assistant Project Accountant & Office Manager. This position will support the financial and administrative operations of NEAS and will work closely with company ownership, project managers, Human Resources, and other administrative staff. The successful candidate will have an opportunity to learn NEAS' project accounting, billing, financial administration, and office management processes from an experienced member of our management team. The position is intended to provide increasing responsibility and a long-term opportunity for advancement as the candidate develops knowledge of NEAS's operations and accounting practices. The ideal candidate is someone who enjoys working with numbers and details, taking ownership of responsibilities, following through on commitments, and is comfortable working independently while also collaborating with others.

Requirements

Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Good analytical and problem-solving ability.
Strong written and verbal communication skills.
Ability to prioritize and manage multiple tasks.
Ability to work independently and exercise sound judgment.
Strong follow-through and accountability.
Professional demeanor and discretion when handling confidential financial and employee information.
Ability to communicate effectively with ownership, project managers, employees, vendors, clients, and outside professional advisors.
Willingness and ability to learn NEAS's systems, procedures, and business practices.
Bachelor's degree in accounting, finance, business administration, or a related field is preferred, but not required.
Previous experience in accounting, project accounting, accounts payable, accounts receivable, billing, or financial administration is preferred.
An equivalent combination of education and relevant professional experience will be considered.
Experience with engineering, architecture, construction, surveying, consulting, or another project-based professional services organization is strongly preferred.
Proficiency with Microsoft Excel, Outlook, Word, and other general office software.

Nice To Haves

Experience with project-based accounting systems is a plus.
Familiarity with Ajera is preferred, but not required.
Familiarity with GAAP, FAR, AASHTO, or other government/project-based accounting requirements is desirable but not required.

Responsibilities

Assist with establishing new projects and clients in NEAS's accounting/project management system.
Review, verify, code, and process vendor invoices and expenses accurately and timely, including assignment to the appropriate project and activity.
Work closely with ownership, project managers, Human Resources, and billing personnel to coordinate new projects, purchasing needs, employee time and expenses, and other project-related financial information.
Review, record, and reconcile company credit card transactions.
Review and process employee expense reports and other reimbursable expenses.
Assist with equipment purchases and requests for purchases.
Prepare and process payments, including check runs and electronic payments.
Issue and distribute client statements.
Assist with accounts receivable and follow-up on outstanding balances.
Prepare journal entries and other accounting-related transactions as directed.
Assist with financial reconciliations and month-end/year-end accounting activities.
Maintain accurate and organized financial records.
Assist with maintaining and improving procedures for financial and operational compliance with company policies and applicable requirements.
Assist with lien waivers, compliance documentation, and other project-related administrative requirements.
Coordinate annual insurance renewals and audits.
Assist with annual tax and financial record preparation in coordination with NEAS' outside CPA firm.
Assist with annual state financial prequalification submissions and related financial documentation.
Develop an understanding of NEAS' indirect cost accounting and annual Indirect Cost Submission process.
Maintain organized records and documentation necessary for audits, tax preparation, prequalifications, and other reporting requirements.
Assist with general office administration and operations.
Maintain vehicle registrations and related listings.
Assist with vendor management and other office purchasing activities.
Provide backup support for administrative staff as needed.
Coordinate with Human Resources and other staff on employee-related administrative requirements.
Participate in special projects and other responsibilities as assigned.