Assistant Program Director (PHG - Philly Homes on Girard)

SELF • Philadelphia, PA

2d • Onsite

About The Position

The Assistant Program Director supports the Program Director in overseeing the day-to-day operations of the program. This role involves assisting in the development and administration of skill-building, educational, and transformational programming for participants, while ensuring program activities align with organizational goals and funder requirements. The Assistant Program Director will provide leadership to staff, monitor program compliance, and contribute to achieving program goals and objectives.

Requirements

• High School Diploma (Required)
• Minimum of 3 years of experience in a program serving homeless, mental health, or substance abuse populations, including at least 1 year in a supervisory or team support role.
• Equivalent combinations of education and experience will be considered.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in using data management and reporting tools.
• Flexibility and responsiveness to emergency requests or scheduling changes.
• Must pass criminal and child abuse clearances.

Nice To Haves

• bachelor’s degree (Preferred)

Responsibilities

• Assist in the daily administration and supervision of all program services and activities.
• Ensure program activities meet funding regulations and organizational policies.
• Support the implementation of clear and concise program objectives in alignment with funder and agency requirements.
• Provide support in supervising subordinate staff, including conducting regular check-ins and performance feedback.
• Create and complete staff work schedules and address scheduling challenges as needed.
• Collaborate with the Program Director to identify and recommend staff training opportunities.
• Recommend and administer corrective action with Program Director approval.
• Assist in planning and coordinating program activities and documenting compliance with organizational standards.
• Identify resources for participant referrals and support the organization’s broader goals.
• Contribute to the preparation and submission of weekly and monthly program reports.
• Assist in maintaining funder-required data collection systems, including tracking client participation and program metrics.
• Ensure compliance with regulatory and quality assurance requirements under the direction of the Program Director.
• Document and report incidents in accordance with funder and organizational guidelines.
• Provide additional support during emergencies, including maintaining flexibility with scheduling.
• Support the Program Director in making presentations about agency programs to external partners and stakeholders.
• Attend meetings and training sessions as directed to stay aligned with organizational goals.

Benefits

• Comprehensive health, dental, and vision coverage
• Generous paid time off and flexible work schedules.
• 401(k) matching program
• Professional development programs, as well as leadership training

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED