ASSISTANT PROGRAM COORDINATOR
About The Position
Supportive Concepts for Families, Inc, an Affiliate of Apis Services, is seeking Full-Time Assistant Program Coordinator to oversee our CLAs and provide direct support care to our CLA residents in the Birdsboro area. This position will assist individuals in our Residential IDD Program under the 6400 Regulatory Compliance. Supportive Concepts for Families, Inc. is dedicated to supporting individuals with Intellectual and Developmental Disabilities to live a meaningful day defined in the most independent and fulfilling manner possible. The pillars of our success in serving so many people have been due to dedicating ourselves to the constant effort to ensure the physical and mental health of the individual served, to ensure their safety and the safety of the community they live in and to create opportunities for them to ultimately live a happy life in a manner that they choose.
Requirements
- High School Diploma or GED
Nice To Haves
- One year of experience in human services or related field
- Knowledge of and ability to work with individuals with mental health diagnoses
- Excellent communication skills and organizational skills
- Detail oriented
Responsibilities
- Ensure a meaningful day for consumers
- Oversight of 1 CLA (Weekly oversight, ensure cleanliness, conduct Monthly fire drill, complete Program Oversight, conduct quality inspections on all shifts)
- Provide assistance with emergencies at the CLA
- Supervise and direct the work of Residential Specialists (Medical Appointments/medication management, Attend all consumer medical appointments, Complete requirements to become a Medication Administration Observer, Monitor medications for refills and reconcile weekly medications, Ensure staff administering medications have completed daily checks, Ensure staff are current in medication administration training, Check-in cycle medications, complete medication changes)
- On Call Responsibility (Participate in on-call rotation, Be accessible via telephone 24/7 for assigned pod, Plan with another Program Coordinator/Assistant Program Coordinator for call coverage if unavailable)
- Participate in PART team and associated trainings
- Monitor compliance list and inform staff of upcoming training needs
- Conduct and observe medication practicums for employees
- Conduct in home orientation and individual specific training for substitute staff at Program Coordinator direction
- Review Critical Information Book with all employees working in the CLA
- Provide documentation for all training to the Training Department
- Complete understanding of applicable regulations, bulletins, and laws (Maintain home according to regulations, Maintain consumer files and records, Maintain staff training)
- Review all CLA EMR (SETWORKS) documentation daily (Elevate any concerns to immediate supervisor, Review documentation and ensure completion, Follow up with staff regarding any missing documentation, Track completion of RS daily chore charts)
- Utilize Person Directed Framework/Non-Violent Communication during interactions with consumers and employees
- Mentor and provide ongoing feedback and indicate areas of improvement regarding job performance
- Partner with consumers and employees to identify issues and resolve problems
- Complete accurate and timely employee performance evaluations prior to the due date
- Report all employee concerns to the Program Coordinator and the Human Resource Department
- Complete food shopping and maintain food supply in the CLA
- Monitor proper completion of all required paperwork and SETWORKS documentation; submit all items in accordance with established deadlines
- Monitor completion of MARS/ EMAR daily
- Assist with vehicle training and wheelchair securement training for employees working at the CLA and operating the vehicle
- Complete expense records for house petty cash and consumer funds and forward to Program Coordinator
- Ensure that all house and individual funds are managed and maintained safely and properly. Monitor counts of the funds to ensure that they are being completed, daily, as outlined
- Report CLA maintenance needs/requests
- Communicate information and concerns to the Program Coordinator
- Co-facilitate staff meetings
- Report incidents according to the Incident Management policy
- Respectfully interact with outside agencies (funding entities, case managers, counselors, day programs, employers, family members)
- Assist Program Coordinator with providing explanations regarding time over and time under reports
- Assist in completing live schedules for assigned home, cover absences, and notify HR of employee absences
- Fill open shifts to reduce overtime
- Update live schedules
- Maintain company vehicles
- Assist with additional duties relative to the specific CLA as assigned by the Program Coordinator
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
