Assistant, Production

Fox•Los Angeles, CA

14h•Onsite

About The Position

The Network’s Senior Vice President of Production and two additional executives across Alternative are looking for someone passionate about unscripted television to be an Assistant, Production. The Assistant, Production will serve as the liaison between all senior-level executives in numerous departments across the Network, Studio, and various production companies. The Assistant, Production is a great opportunity for those who want to understand the entire business of the Network and television production from pitch through production, delivery/air (network and other platforms), and international distribution. Please note that this position does not include frequent set visits or script coverage. There will be daily updating of confidential charts to track series, specials, pilots, and talent costs/contracts. Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

Requirements

Bachelor’s degree.
2+ years of executive assistant experience is necessary.
Background and strong interest in the business of television
Ability to read/interpret/summarize budgets and financial statements for internal senior executives
Ability to organize and file (for easy/quick reference) confidential contracts, budgets, and corporate financials
Proficiency with Outlook, Google Docs/Sheets/Slides, Microsoft Excel (including formulas), and PowerPoint
Mature, self-starter professional with attention to detail, superb phone skills, and the ability to prioritize under tight deadlines
Understanding of how to prioritize and respond accordingly to changing business needs
Self-starter who is eager to take on varied projects and think ahead of the executive(s)
Thrives under pressure and can handle immediate turnarounds and deadlines
Very positive and professional attitude
Proficiency in Excel, Google Docs, and Outlook calendars
Passion about unscripted TV

Nice To Haves

Previous experience with strategic scheduling for a senior executive
Previous experience with Box and digital organization (needed daily)

Responsibilities

Assist with tracking production and post-production calendars for multiple productions simultaneously in different phases.
Collaborate with other assistants to retrieve information as needed.
Help update both daily and monthly production documents.
Create detailed Excel charts (with formulas and accuracy) that will be used to track budgets, cash flows, and production timelines.
Answer executives’ phone and track messages.
Coordinate travel arrangements (domestic and international) and other administrative duties (i.e., processing travel and expense reports, filing, etc.).
Prepare decks and PowerPoint documents for senior-level presentations.
Help with the routing of invoices and pulling materials for audits.
Work with the studio and third-party production companies to ensure each production has the most recent and accurate production materials, documents, and procedures (i.e., Network distribution lists, production deliverables, etc.).
Desire to learn about prime time show delivery to the Network for air and how to support/route those outside productions with miscellaneous inquiries.
Support the various business setups and integration of various production companies and producers that are acquired or hired.