Assistant Principal Secretary-CVHS

Chippewa Valley Schools•Clinton Township, MI

7d•Onsite

About The Position

Performs a wide variety of clerical support services to assist the efficient operation of the high school main office, while maintaining confidentiality. This position requires a high school diploma or equivalent and one year of related experience providing clerical support in an office setting, with two years preferred. The role involves greeting employees, students, and visitors, preparing correspondence, monitoring absences, assisting with student tests and events, and operating office machines. The Assistant Principal Secretary must be able to multitask, meet deadlines, be organized, and work cooperatively with staff and students.

Requirements

High school diploma or equivalent required.
One year of related experience providing clerical support in an office setting required.
Knowledge of basic math, required.
Knowledge of principles and processes for providing customer services, required.
Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.
Ability to read and interpret district policies, guidelines, and government regulations, required.
Ability and willingness to participate in training classes, required.
Ability to write routine reports and correspondence, required.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
Ability to multi-task, meet deadlines, be organized and work in a fast paced work environment, required.
Ability and willingness to work cooperatively with teachers, community, students and staff, required.
Ability to read, write, and communicate effectively in English to perform essential job duties, including but not limited to understanding and following safety instructions, responding appropriately to emergency situations, completing documentation, and interacting with English-speaking staff, students, community and supervisors, required.
Word processing 40 wpm, required.
Word processing programs, required.
Spreadsheet programs, required.
Basic PowerSchool, required.
Basic math skills, required.
Good verbal and written communication skills, required.
Customer Service Skills, required.
Testing Keyboarding, Advanced Word, Advanced Excel, Math, Alpha Filing, Customer Service, Proofreading, Basic PowerSchool and Writing are required.

Nice To Haves

Two years of related experience providing clerical support in an office setting preferred.
Schooldude, preferred.

Responsibilities

Greets employees, students and visitors to the office while maintaining a positive and professional attitude; uses proper business etiquette to answer telephone calls and emails.
Prepares school correspondence including typing, printing, copying and distributing various school letters, flyers, brochures, announcements and newsletters.
Monitor and ensure teacher and/or paraprofessional absences are covered with subs.
Assist in organizing various high school student tests i.e., Michigan Merit, Advanced Placement, and Testing out.
Assist in organizing special student events i.e., graduation, parent conferences, dances, etc.
Operate office machines, such as photocopiers, scanners, computers, printers, calculators, facsimile machines, voicemail systems, and telephones.
Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.