Assistant Portfolio Manager

Thalhimer•Short Pump, VA

About The Position

Perform dedicated (client specific) management business support functions within the Commercial Property Management market and/or platform, serving mostly as first contact with tenants, vendors, and clients. In addition, assist in budget preparation and works directly with Commercial Property Management team.

Requirements

A high school diploma is required.
Two to three years of related work experience.
Great customer service skills.
Positive attitude.
Flexible and very comfortable with changing priorities.
Good written and verbal communication skills.
Attention to detail.
Proficient with personal computers and PC based software (e.g., Microsoft Office).

Nice To Haves

A Bachelor's degree is desirable but not required.

Responsibilities

Processing incoming service requests and dispatching service requests.
Utilizing web-based solution software to dispatch, track, and close service requests.
Accounts payable preparation, contract preparation, and the preparation and updating of routine reports.
Updating and accurately processing purchase orders, work orders, as well as invoices.
In-depth review and compliance monitoring of all information affecting building reporting and performance.
Functioning as the first contact with tenants, vendors and clients by receiving incoming telephone calls and emails, determining the nature of the call/email and distributing to the proper area for resolution.
Analysis and evaluation of problems and events at the building(s).
Direct participation of administrative and accounting paperwork.
Communication of progress and/or areas requiring attention by management.
Ensuring adherence to the company's policies and procedures.
Management vendor contracts, and any related, administrative-oriented requests.
Assisting in budget preparation, payroll/timekeeping, special projects, after-hours calls/emergencies, and related matters within the Property Management market/platform.
Performing all other tasks and duties as assigned, with dates to be agreed upon as initiated by Client and/or Thalhimer.