Assistant Portfolio Manager - South Bay Los Angeles

Rexford Industrial•Los Angeles, CA

11h•Hybrid

About The Position

Rexford Industrial Realty, Inc. is seeking an Assistant Portfolio Manager to support the Property Management Department and Portfolio Managers in managing an industrial real estate portfolio in the South Bay / Los Angeles area. This full-time, hybrid role involves approving invoices, processing tenant reimbursements, managing rent roll and delinquencies, preparing legal notices, assisting with property inspections and tenant move-ins/outs, supporting budget processes, managing vendor relationships, and handling various reporting needs. The role also includes assisting with tenant build-outs, capital upgrades, insurance certificates, tenant notifications, and the transition of new acquisitions and dispositions. The Assistant Portfolio Manager will also communicate with tenants and vendors on maintenance issues, support tenants with the online portal, maintain property information in Yardi Elevate, track property certifications, and manage lease and contract files.

Requirements

Bachelor's Degree and/or equivalent 2+ years of property management experience.
Experience providing excellent internal and external customer service.
Experience with Budgeting and CAM Reconciliation processes.
Ability to drive to a property.
Ability to walk on uneven ground.
Ability to walk through a construction site.
Ability to work around machinery or equipment.

Nice To Haves

Experience with Yardi input.

Responsibilities

Approve daily invoices and review them to ensure the accuracy of accounts payables.
Prepare and process tenant bill-backs, TI reimbursement, and check requests.
Pre-posting of the monthly rent roll and distribution of monthly rent statements.
Provide follow-up and updating notes on delinquencies, watchlist, and monthly late fee reports.
Prepare all required legal notices, including Notices of Non-Responsibility process, 3-day notices, and notices of abandonment.
Assist with property inspections, including Yardi input.
Assist with tenant move-in and move-out walkthroughs, including checklist review.
Assist with annual budgets, accrual reports, bad debt forms, security deposits, and CAM reconciliations.
Assist the Manager and Director of Property Management with vendor bidding, monitoring vendor POs, and contract agreements.
Implement the approved operating and capital budgets, resolving property management issues, and different departments' needs.
Support the Manager and/or Director of Property Management with various reporting needs, including accrual, space prep, watchlist and incident reports, etc.
Assist the Manager and/or Director of Property Management with Tenant and Suite build-outs and capital upgrades.
Provide support to update tenant and vendor's insurance certificates.
Prepare tenant notifications for property activities and lease compliance.
Support the transition process of new acquisitions and dispositions.
Communicate with tenants and vendors on maintenance issues.
Assist Tenants with the online Tenant portal for rent payments and work order requests.
Maintain properties in the Yardi Elevate system for service calls and ensure the completion.
Maintain property certification tracking: fire life safety tracking and HVAC inventory spreadsheets (can maintain complex spreadsheets).
Maintain/Save lease and contract files, and other files located within the corporate shared drive.
Perform other activities as needed by the Managers and/or Director of Property Management to provide a high operation standard.