Administration Manager - Los Angeles

Ministry of Foreign Affairs and Trade • Santa Monica, CA

8h • Onsite

About The Position

The Administration Manager is responsible for contributing to the overall smooth running of the Post through the provision and efficient management of the Post’s resources (human, financial, property, security, IT and other assets); the provision of consular, administration and management services. The role is the line manager to two staff and responsibilities will include: Financial management, Asset and facilities management, Post administration, People management and human resources, Consular assistance, Providing support to co-located NZ Inc Agencies, Information technology (as the Post’s Technology Cooordinator) and as back-up to the Post Seurity Officer, Serving as the Post’s Health and Safety Officer, Building strong working relationships internally and externally.

Requirements

• Relevant business or formal qualification and/or significant previous successful experience and knowledge of running the administration of an office, including HR guidance, asset management, financial and relationship management.
• Relevant work experience and a highly organised manner
• Excellent verbal and written communication skills
• Ability to lead, contribute to and work within a team and build and maintain effective relationships.
• Self-motivated worker who can show initiative and sound judgement
• A can-do attitude is necessary for working in a small team
• Personal integrity and an honest and ethical approach
• The right to work in the United States.
• Must be able to obtain and maintain a Confidential security clearance.

Nice To Haves

• Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.
• New Zealand Citizen or Dual National or a US Permanent Resident and able to obtain and maintain an appropriate New Zealand Government Security clearance.

Responsibilities

• Financial management
• Asset and facilities management
• Post administration
• People management and human resources
• Consular assistance
• Providing support to co-located NZ Inc Agencies
• Information technology (as the Post’s Technology Cooordinator) and as back-up to the Post Seurity Officer
• Serving as the Post’s Health and Safety Officer
• Building strong working relationships internally and externally

Benefits

• Support for an application for an A2 visa, which is subject to a five year limit.
• Focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees