Assistant Plans Coordinator
About The Position
Reporting to the BUILDS Supervisor, the primary role of the Assistant Plans Coordinator is to assist with maintaining architectural record documents in an organized and efficient manner in accordance with university and state standards. The Assistant Plans Coordinator processes hard copy and digital records documents submitted by various departments and other sources, to ensure compliance with mandated rules and regulations. Additionally, this position will visit the Records Management Storage (RMS) facility to retrieve records that are undocumented in the Laserfiche document management system. These records will be reviewed, scanned, digitized, and uploaded to Laserfiche Records repository as needed.
Requirements
- Experience managing detailed file structures and organizing records within digital document management systems.
- Demonstrated experience working with documentation related to construction, engineering, or architectural design and construction.
- Demonstrated customer service experience.
- Proficient skills with Microsoft Office Suite and Adobe products such as Adobe Acrobat Pro and or Bluebeam.
- Ability to work collaboratively in a diverse organization with strong communication skills and a proven record of providing excellent internal and external customer service.
- Must be able to work independently with minimal supervision, set priorities and engage in several projects simultaneously.
- Must have a valid driver's license.
Nice To Haves
- Bachelor’s degree in engineering, Architecture, Business, and/or recent experience in document management related field.
- Demonstrated experience working with Document Management Software similar to Laserfiche and Asset Works Aim.
- Prior experience in a higher education environment.
Responsibilities
- Assist with maintaining architectural record documents in an organized and efficient manner in accordance with university and state standards.
- Process hard copy and digital records documents submitted by various departments and other sources, to ensure compliance with mandated rules and regulations.
- Visit the Records Management Storage (RMS) facility to retrieve records that are undocumented in the Laserfiche document management system.
- Review, scan, digitize, and upload records to Laserfiche Records repository as needed.
Benefits
- Eligible for overtime
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What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
