Assistant Payroll Supervisor

City of Gainesville•Gainesville, FL

6d•Onsite

About The Position

Processes the highest level of non-degreed accounting including, but not limited to, analyzing and resolving employee payroll and accounts payable issues, analyzing employee earnings, deductions, and withholding, preparing reports. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records. Masters all applicable software, organizational processes and procedures. Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibilities and from lower classes by its performance of high-level account responsibilities, including acting as lead worker to other Payroll and Payables Specialists.

Requirements

Graduation from high school or possession of an acceptable equivalency diploma.
Five years of experience in accounting, bookkeeping, payroll, payables or other revenue-related accounting work, including two years in municipal accounting or finance performing complex clerical and para-professional accounting functions.
Typing at a speed acceptable to departmental needs may be required.
Thorough knowledge of payroll processes, including tax requirements, City labor agreements, and overtime provisions of the Fair Labor Standards Act.
Thorough knowledge of payables process.
Thorough knowledge of the City’s ordinances, policies, systems and procedures governing its financial administration.
Thorough knowledge of applicable City computer, payables and payroll systems.
Thorough knowledge of financial operations and bookkeeping principles and standard office terminology, procedures, routines and equipment.
Thorough knowledge of accounting principles and procedures, and application to accounting functions.
Thorough knowledge of rules and regulations of keeping accounting records.
Knowledge of business English and arithmetic.
Ability to skillfully operate computers and relevant software and other business machines.
Ability to analyze, evaluate and resolve complex accounting, billing and payroll problems.
Ability to apply accounting principles to computerized maintenance of financial and accounting transactions.
Ability to make mathematical calculations with reasonable speed and accuracy.

Nice To Haves

An Associate of Arts degree with at least 12 semester hours of accounting can be substituted for two years of experience.

Responsibilities

Understand, apply, and train other personnel in the proper procedures for both accounts payable and payroll.
Process bi-weekly payroll for all employees.
Process monthly payroll for all retirees.
Manage tax and withholding records and deductions for all federal, state, local, or other taxes that affect payroll.
Answer questions regarding paychecks, withholding tax issues, or earnings adjustments from employees and troubleshoot pay issues.
Follow and calculate outside wage garnishment requests or judgments when required.
Calculate and prepare technical payments of invoices, utilities, taxes and other payments.
Comply with organizational, Federal and state policies, procedures and regulations.
Access, interpret and determine the best methods to extract information from appropriate computer and manual systems to analyze, prepare and/or resolve payroll and payables issues.
Analyze and resolve the most sensitive and complex payroll and payables issues.
Compile and prepare varied and complex financial reports for supervisors, internal and external auditors and/or local and state agencies.
Train other City employees to understand and comply with departmental and organizational policies and procedures.
Attend work on a continuous and regular basis.
May provide assistance to other personnel in the analysis and research of financial data and in the preparation of regular and special fiscal reports.
Performs other related duties as assigned.