Assistant, Operations (part-time)

The Philharmonic-Symphony Society of New York Inc • New York, NY

21h • $0 - $31 • Onsite

About The Position

The New York Philharmonic is seeking a highly organized, service-oriented Operations Assistant to join their dynamic team. This role reports to the Operations Manager and is instrumental in providing logistical office support for the organization as well as administrative support to the Operations Team.

Requirements

• High school diploma or equivalent required.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Ability to lift up to 50 pounds as required.

Nice To Haves

• Prior administrative, customer service, hospitality, operations, or arts administration experience preferred.
• Interest in music, the performing arts, or nonprofit organizations is a plus.
• Enjoy helping others and take pride in providing excellent internal customer service.
• Organized, detail-oriented, and dependable.
• Collaborative, service-minded, and a strong communicator.
• Professional, discreet, and trusted to exercise sound judgment.

Responsibilities

• Oversee all mail services for the organization
• Maintain office supplies, equipment & furniture
• Participate in relaying maintenance requests across the organization, through communicating directly with Lincoln Center campus relations
• Ensure Kitchen & shared spaces are stocked and maintained
• Manage the collection and distribution of concert Playbills for archives & various departments
• Oversee the hospitality needs for various committee meetings
• Assist with set up of ancillary building activities (meetings, lectures, etc.)
• Onboard vendors & process invoices
• Miscellaneous media production duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED