Assistant Office Manager

CATALYST DENTAL ALLIES PLLC • Warr Acres, OK

9h • Onsite

About The Position

The Assistant Office Manager supports the daily operations of the dental clinic by assisting with scheduling, organizing, coordinating administrative and clinical tasks, and supporting the Office Manager in the efficient operation of the practice. Works closely with the Office Manager, Dentists, clinical, and administrative staff to help ensure a positive patient experience and smooth clinic operations. Assists with greeting patients, answering phones, monitoring business email, communicating with patients and insurance companies, scheduling and confirming appointments, and addressing patient concerns. Supports insurance and billing processes, including filing claims, verifying patient benefits and coverage, and posting insurance and patient payments. Assists with maintaining an organized and efficient office environment and helps ensure patient comfort and safety. Provides leadership and operational support to the team and assists with office management responsibilities in the absence of the Office Manager.

Requirements

• High school or equivalent (Preferred)
• Minimum of 3 to 5 years dental front office experience (Preferred)
• Dentrix, Eaglesoft, Fuse, Open Dental, or other dental software experience a plus

Responsibilities

• Assist with scheduling, organizing, and coordinating administrative and clinical tasks.
• Support the Office Manager in the efficient operation of the practice.
• Greet patients, answer phones, and monitor business email.
• Communicate with patients and insurance companies.
• Schedule and confirm appointments.
• Address patient concerns.
• Support insurance and billing processes, including filing claims, verifying patient benefits and coverage, and posting insurance and patient payments.
• Maintain an organized and efficient office environment.
• Ensure patient comfort and safety.
• Provide leadership and operational support to the team.
• Assist with office management responsibilities in the absence of the Office Manager.

Benefits

• Generous Paid Time Off and Paid Holidays
• Comprehensive Health Coverage, including medical, dental, and vision insurance
• Life Insurance
• 401(k) Retirement Plan with employer support
• A positive, team-oriented environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED